Legal Secretary - Commercial Real Estate

Job Description

Job Description

We are looking for a detail-oriented Legal Secretary to support attorneys and paralegals in a busy Commercial Real Estate practice in Addison, Texas. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced legal environment, manages multiple priorities with accuracy, and communicates professionally with clients and internal teams. The role focuses on document preparation, file coordination, time entry, and administrative support across a range of transactional real estate matters.

Responsibilities:

• Prepare, format, revise, and proofread legal correspondence and transaction documents related to acquisitions, lending, sales, leases, and entity records.

• Manage the setup of new clients and matters by coordinating conflict checks, creating electronic records, and organizing physical files.

• Draft engagement letters for new matters and follow through on circulation and execution.

• Process outgoing mail carefully and ensure all supporting materials and enclosures are included before distribution.

• Review incoming mail and direct documents and communications to the appropriate attorney or paralegal for action.

• Organize title commitments and supporting exception materials for attorney and paralegal evaluation.

• Assemble closing binders and maintain complete, orderly records for completed transactions.

• Enter attorney and paralegal time accurately into the accounting system and keep filing current and well organized.

• Provide additional administrative and client support as needed while assisting multiple legal professionals on transactional matters.

• 3-5 years of experience in a legal secretary position , with commercial real estate experience required!

• High school diploma or equivalent required.

• Proficiency with Microsoft Word and Excel, along with strong technical ability in document editing and formatting.

• Demonstrated skill in redlining, revising, and comparing legal documents with a high degree of accuracy.

• Familiarity with transactional legal terminology and documents, including leases, acquisitions, sales, and loan-related materials.

• Strong organizational, proofreading, and time management skills with the ability to meet deadlines in a high-volume setting.

• Strong communication skills and experience interacting with clients, attorneys, and support staff.

• Ability to work overtime on short notice and contribute effectively both independently and as part of a team.