Administrative Assistant

Administrative Assistant

RRMM Architects' Arlington office seeks a part-time administrative assistant for office support activities. The administrative assistant is responsible for ensuring the smooth day-to-day operation of the office while providing high-level administrative support to leadership and staff. This role combines office management, coordination, and administrative duties to maintain an efficient, organized, and professional workplace.

The salary/hourly range for this position is $20.19 – $34.62 per hour. Compensation offered will depend on a variety of factors, including but not limited to candidate's qualifications, skills, relevant experience, education, and certifications.

Job Responsibilities:

• Ensure a well-organized efficient work environment
• Manage office supplies, equipment and vendor relationships
• Coordinate maintenance, repairs and office services, incoming and outgoing mail, purchase orders, and other office matters
• Greet and welcome visitors in a professional and friendly manner
• Answer direct phone calls to the appropriate personnel
• Manage the front office and ensure shared spaces are tidy and organized
• Manage all conference room scheduling, set-up, conference room supplies and cleanliness of the space
• Assist with scheduling appointments and meetings
• Work with Employee Engagement Committee to promote teamwork, in office and out of office events
• Create professional written correspondence and presentations as requested
• Maintain office supplies inventory and place orders as needed
• Provide general administrative support and manage office budget
• Manage kitchen supplies and request orders for replenishments
• Respond to inquiries and provide information about the company
• Perform other duties as assigned by management
• Document, spreadsheet, and letter writing and proofing

Qualifications and Skills:

• High school diploma, GED or equivalent work experience in a similar role is required
• Associate degree in business administration or secretarial program preferred
• Microsoft office software skills (Word, Excel, PowerPoint, Outlook)
• Good written and verbal communication skills
• Telephone skills
• Dependability and professionalism
• Attention to detail
• Administrative writing and reporting skills
• Ability to work independently and as part of a team