Office Manager

Job Description

Job Description

Office Manager oversees daily administrative operations, accounting (AP/AR), and customer service support within our industry. Key responsibilities include managing inventory records, processing client invoices, supporting sales staff, ensuring compliance with safety regulations, and maintaining vendor relationships to ensure efficient material flow.

Key Responsibilities

• Financial & Administrative: Manage accounts payable/receivable, prepare financial reports, process payroll, and manage client invoicing.
• Operations Support: Coordinate with sales, purchasing, and warehouse teams to ensure proper inventory levels and accurate, timely delivery of materials.
• Customer & Vendor Relations: Serve as the main point of contact for customer inquiries, maintain vendor relationships, and handle vendor billing.
• Documentation & Compliance: Maintain, organize, and secure company files, contracts, and safety records.
• Office Management: Oversee office supplies, equipment maintenance, and supervise administrative staff.

Required Skills & Qualifications

• Experience: Proven experience in office management, ideally within construction, building materials, or manufacturing industries.
• Software Proficiency: Expert knowledge of accounting software (e.g., QuickBooks Desktop) and MS
• Communication: Exceptional verbal and written communication skills to deal with staff and contractors.
• Industry Knowledge: Understanding of construction materials and inventory control procedures.
• Leadership: Strong organizational skills and the ability to supervise and lead a team.

Common Qualifications

• Bachelor’s degree in Business Administration, or equivalent work experience (often 3-5+ years).
• Ability to work in a high-volume, fast-paced environment.