FBS Coordinator II

FBS Coordinator II

Agency: Texas A&M University

Department: Student Affairs Finance

Proposed Minimum Salary: Commensurate

Job Location: College Station, Texas

Job Type: Staff

Job Description:

Who We Are:

Student Affairs Finance provides financial support to the departments within the Division of Student Affairs. This position will work specifically in the Student Organization Finance Center within the Department of Student Activities. The Department of Student Activities fosters and supports leadership, learning, and involvement opportunities that enhance the growth and development of students and recognized student organizations. As members of the university community, Student Activities is committed to a philosophy of shared responsibility that develops leaders of character dedicated to serving the greater good, and we subscribe to the Texas A&M core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Additionally, we offer full health benefits, opportunities for professional development, flex schedules, wellness release time, and paid vacation days.

What We Want:

We are looking for a FBS Coordinator II to join the Student Organization Finance Center (SOFC) in the Department of Student Activities. The ideal candidate will have experience with credit card management as well as cash handling and reconciliation. Understanding of financial accounting, inventory control, and sales and depositing. Ability to work with students and student organizations. The candidate should also be comfortable explaining financial transaction, policies, and practices to customers and vendors. If this description appeals to you then apply for this great opportunity!

A Glimpse of the Job:

The FBS Coordinator II, is responsible for auditing, credit card management, and financial document retention as well as assisting with other financial services offered through the Student Organization Finance Center. The FBS Coordinator II provides excellent customer service to over 1,100 recognized student organizations, their leaders and advisors while monitoring compliance within all processes and procedures as mandated by Federal, State, and University policies and procedures.

Essential Duties/Tasks:

Business/Customer Support:

• Serves as primary contact for one or more departments
• Coordinates problem-solving and/or training for customers on tracking, payment issues or general expense questions
• Responsible for communicating policies and procedures to assigned unit/department(s)
• Research policies, practices, and atypical transactions and makes recommendations as needed
• May coordinate a specialized or complex task for one or more units
• May review financial transactions for compliance
• May be subject matter expert for certain types of financial transactions for the university
• May provide customer service

Reporting/Documentation:

• Prepares, allocates, and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors while analyzing account activity
• Enters and reviews non-routine travel expense reports
• Enters documentation for contracts, receipts, and invoices in appropriate system with minimal errors
• Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
• Assigns commodity or account codes to requisitions and invoices as directed
• Meets established processing goals as directed
• May prepare and update non-standard reports and assist with complex reports
• May assist with account verification or reconciliation and research discrepancies
• May assist with gathering transaction data/information
• May enter payment and enclosure distribution
• May review financial transactions for compliance

Training/Support:

• May support and shadow strategic partners
• May draft and update internal job aides
• May supervise student workers

Department Specific:

• Analyzes and audits student organization payment request documents for compliance with applicable laws, regulations, policies, and rules. Documents include Check Requests, On Campus Approval to Charge, Cash Advances, Payment Card Payments, Transfers, Scholarships, Awards, Donations, and supplemental payments to TAMU employees
• Serves as card custodian for student organization purchases and meets all internal and University deadlines for reallocation and reconciliation of credit card expenses
• Assists with coordination of SOFC payment instruments – paper checks and ACH
• Handles daily check run, voids, and reissuance of reprints and replacement checks
• Facilitates daily cashier reconciliation processes and prepares bank deposits for daily armored courier pick up
• Performs retention of all physical documentation
• Contributes to the input and resolution of customer inquiries and via email and Problem Tickets

What You Need to Know:

Salary: $47,000-$51,000 annually

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience:

• High School diploma or equivalent combination of education and experience
• Six years of related experience

Preferred Qualifications:

• Proficiency in Microsoft Excel and basic computer applications, including data entry, tracking, and general office software use
• Experience processing financial transactions and supporting basic business or financial reporting in an organizational setting

Knowledge, Skills, and Abilities:

• May review financial transactions for compliance

Other Requirements and Factors:

• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants:

Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.