Administrative Associate II

Job Title

Administrative Associate II

Agency

Texas A&M University

Department

Vet Med Small Animal Medicine & Surgery

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.     

Who we are

The Texas A&M College of Vet erinary Medicine & Biomedical Sciences (VMBS) ( is an institution that represents 100 years of growth from a small school of vet erinary medicine in 1916 to its present role as a major vet erinary educational, medical, and research center. Today, we are one of the largest schools of vet erinary medicine in the United States, training nearly 600 Doctor of Vet erinary Medicine students each year. We support collaboration and teamwork that turns today's discoveries into proactive solutions for animals, humans, and the environment. Together, we strive to support the goals of the faculty, staff and students in teaching, research and outreach programs .

What we want

The Administrative Associate II provides administrative support for educational related activities for the department. Exercises discretion and independent judgement with respect to matters of significance.

What you need to know

Salary: W ill be commensurate based on the selected hire’s education and experience .

Location/Schedule: College Station, TX/Part-Time

Apply!  Submitting a cover letter, CV/Resume to assist us with the review process. You may upload these documents on the application under CV/Resume.  

Required Education and Experience

• High school diploma or an equivalent combination of education and experience

• Two years of experience in office administration.

Preferred Qualifications

• Experience with Microsoft Suite or similar (word processing, spreadsheets, etc.)

• Experience in working with students

• Customer service experience

• Problem solver

• Experience in higher education

• Bachelor's degree or equivalent combination of education and experience.

Knowledge, Skills, and Abilities

• Ability to work cooperatively with others.

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Interpersonal and communication skills.

• Planning and organization skills.

Essential Duties/Tasks

Administrative Support

• Provides administrative support for Program Coordinator

• Assists the Program Coordinator with DVM clinical rotation logistics, grading, emergency and primary care scheduling, DVM program course support and exam proctoring.

• Ensures compliance with office policies and procedures.

• Assists Program Coordinator with pulling reports as needed.

• Processes and tracks student absences.

• Serves as primary or backup administrative support to assigned functional areas.

Clinical Grade Coordination

• Monitors submission of 4th year evaluations and sends reminders to faculty.

• Assists with pulling monthly reports for student evaluations of clinicians.

Clinical Scheduling Assistance

• Assists with the creation of the 4th year rotation schedule.

• Assists with Small Animal Emergency and Small Animal Primary Care student schedules.

• Assists with Small Animal Primary Care Off-site scheduling.

Exam Proctoring

• Proctors students with accommodations during exams.

• Assists with scheduling exam makeups and proctors students during makeup exams.

• Assists with scheduling student exam reviews and monitors students while reviewing their exam.

• Provides support for exam processing and assessment platforms

General Support

• Gathers information and conducts research in support of the departmental administrators.

• Analyzes requirements for projects or initiatives.

• Assists with documentation reviews and updates.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.   Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.   Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.    

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.