Office Coordinator

Job Description

Job Description

RNL Homes is a proud local homebuilder dedicated to excellence in every detail of our homes. As a thriving company, we are united by a shared vision: “Do every single ordinary thing in an extraordinary manner.”

We prioritize open communication to support our team's career aspirations while fostering a workplace culture defined by versatility, innovation, and industry-leading standards. Guided by our core values—integrity, client-focused commitment, and continuous improvement—we aim to inspire positive change within our company and the local community. We’d be thrilled to have you join our team!

Operations Manager Job Description: 

We are seeking a highly skilled, energetic, and detail-driven Office Coordinator to be the central hub of our fast-paced, dynamic office. This role requires a sharp multitasker who thrives on organization, takes pride in keeping operations running seamlessly, and can balance multiple priorities with a positive, solutions-focused attitude.

The ideal candidate will excel at managing diverse responsibilities, from maintaining a professional and welcoming office environment to expertly coordinating closings and assisting with bookkeeping and HR initiatives. This role encompasses a multitude of responsibilities across office operations, executive support, closings, and administrative functions to ensure the organization runs smoothly.

Along with your resume, please submit a cover letter. We’d love to hear more about your unique experiences and what makes you the right fit for our team. 

Responsibilities

• Maintain a professional, welcoming, and well-organized office environment, ensuring all spaces are clean, stocked, and presentable.
• Oversee daily office needs, including preparing coffee, stocking the design studio fridge, and maintaining the breakroom.
• Coordinate office supplies, repairs, and maintenance, and handle insurance-related payments.
• Process incoming mail, coordinate basic IT needs, and manage company vehicle registration and insurance.
• Provide executive assistant support to company owners, handling scheduling, communications, and administrative tasks.
• Lead end-to-end closing coordination by managing contracts and buyer communications, scheduling required surveys/appraisals/warranty and Guild Quality surveys, ensuring lender/title and VA/FHA documentation is accurate, reviewing disclosures for approval, and maintaining complete executed records. 
• Assist with lot acquisition and lot closing processes, including coordinating documentation, tracking deadlines, and supporting communication with developers, title companies, and internal teams. 
• Prepare and distribute weekly progress and closing reports.
• Assist with bookkeeping functions such as payroll processing, overhead expense tracking, invoice management, utility payments, and permit acquisition.
• Coordinate employee engagement and HR support activities, including managing company birthdays and work anniversaries, maintaining celebration calendars, and helping foster a positive workplace culture. 
• Perform a variety of other Executive Assistant duties.

Qualifications

• Proven experience in office management, administration, or a similar role.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Detail-oriented with strong follow-up and problem-solving abilities.
• Proficient in Microsoft Office Suite, Google Workspace, or similar tools
• Experience in the real estate or construction industry is a plus, but not required.