Assistant Vice President of Advancement Operations - Harvey Mudd College

Assistant Vice President of Advancement Operations – Harvey Mudd College Harvey Mudd College (HMC), one of the nation’s premier STEM liberal arts colleges, is seeking an Assistant Vice President of Advancement Operations and Campaigns. The role reports to the Vice President for Advancement and will build the operational foundation for HMC’s comprehensive campaign while leading Advancement Services, Prospect Development, and Donor Relations. Overview The newly created leadership position will shape the Advancement Operations division during a transformational growth period, lead professionals across key advancement functions, underpin a fundraising program exceeding $25 million annually, and partner with senior campus leaders. Scope & Impact Executive Leadership and Organizational Strategy Provide strategic direction and day‑to‑day leadership for the Operations and Campaigns division, overseeing approximately 10 staff across Donor Relations, Prospect Development, and Advancement Services. Ensure advancement operations function as an integrated system supporting frontline fundraising, volunteer leadership, and institutional priorities. Oversee divisional budget, staffing models, workflows, and technology investments for campaign readiness and long‑term scalability. Build and mentor a cohesive, forward‑looking team grounded in data‑informed decision making and continuous improvement. Prospect Development, Portfolio Strategy, and Analytics Lead prospect identification, research, qualification, and prioritization to sustain a strong major‑gift pipeline. Establish and monitor clear metrics for portfolio balance, movement, and velocity; lead portfolio review processes with Development leadership. Design, refine, and enforce a disciplined moves‑management framework within the CRM, ensuring transparency and accountability from discovery through stewardship. Leverage data analytics, wealth screening, and predictive tools to inform prospect strategy and maximize fundraising effectiveness. Campaign Architecture, Governance, and Execution Lead the operational planning and execution of HMC’s comprehensive fundraising campaign, aligning with the strategic plan and leadership expectations. Support campaign governance structures, including committees, volunteer leadership roles, timelines, and deliverables. Develop and maintain dashboards and reporting tools that provide real‑time insight into campaign progress, pipeline health, and goal attainment. Partner closely with Development, Advancement Communications, and campus leadership to ensure goals, messaging, and execution are fully aligned. Advancement Services, Systems, and Financial Integrity Ensure best‑in‑class performance in gift processing, records management, database integrity, and donor data security. Lead the implementation and use of advanced tools, including FundMiner, to support campaign counting, fund vitality analysis, and endowment performance monitoring. Develop and implement division‑wide policies and standards for campaign counting, gift acceptance, naming conventions, and internal controls. Partner with Business Affairs, Finance, and IT to ensure compliance with IRS regulations, audit requirements, and institutional financial controls. Institutional Partnership and Leadership Support Serve as a strategic partner to the Vice President for Advancement and senior leadership, aligning advancement operations with larger institutional objectives. Represent Advancement Operations in cross‑campus initiatives, advocating for systems, data, and process needs that support institutional goals. Ensure continuity of critical advancement systems and operations, including responsiveness during peak campaign periods or disruptions. Maintain collaborative relationships with key campus offices to coordinate and amplify engagement opportunities. What We Would Like to See From You Education: Bachelor’s degree from an accredited institution. Experience: 7–10+ years of progressive advancement or operations experience, including 5+ years in a senior leadership role overseeing campaign infrastructure, operations, research, advancement services, and donor relations. Technical Skills: Proficiency with fundraising CRMs (e.g., Salesforce, Blackbaud), campaign and donor reporting, and a track record of transitioning manual workflows into automated, system‑driven processes. Communication: Exceptional written and verbal skills, with a proven ability to translate complex data or institutional successes into compelling, donor‑centric narratives. Executive Presence and Discretion: Confidence interacting with high‑profile donors, board members, and executive leadership, while maintaining absolute confidentiality with sensitive financial data. Management: Proven track record of managing, mentoring professional staff across diverse operational functions; ability to set high‑performance expectations and build a culture of continuous improvement grounded in trust. Comprehensive Campaigns: Experience building and managing the infrastructure, procedures, and policies for comprehensive campaigns, with a proven ability to design executable workflows, align divisional budgets, and establish precise pipeline tracking and performance metrics. Flexibility: Ability to work independently and commit to occasional evening or weekend hours for major fundraising events. Desired Qualifications Education: Master’s degree in Business Administration (MBA), Finance, Non‑Profit Management, Higher Education Administration, Data Analytics, or a related field. Specialized Software: Hands‑on experience with fund‑management and endowment tracking software. Compensation & Benefits Anticipated annual salary range: $155,000–$185,000. Harvey Mudd College is committed to building inclusive candidate pools. All qualified applicants are encouraged to apply; no one is required to meet every qualification fully. #J-18808-Ljbffr Another Source