Research Fiscal Analyst- LAR

Research Fiscal Analyst- LAR

The Fiscal Analyst reports to the Associate Director for Research Administration Fiscal Operations and is an important member of a team responsible for supporting the Lab Animal Resources (LAR) facility with purchasing, managing the financial aspects of animal operations operating software, billing accounts receivable, managing inventory, running financial processes in Workday, and providing regular financial and other related reporting to LAR leadership.

Key Roles and Responsibilities

• Manage all receiving processes for supplies and animal orders in the lab.
• Monitor and maintain inventory levels for LAR supplies, medical scrubs, and animal shipping materials; coordinate ordering through Workday as needed. Process and track all animal-related charges, including drugs (controlled and non-controlled), supplies, custom diets, laboratory fees, import/export, and procurement costs.
• Help support procurement activities by entering requisitions in Workday, verifying receipts, reconciling invoices with purchase orders, and managing the BPC procurement card process.
• Prepare and submit expense reports in support of LAR leadership.
• Ensure compliance with institutional and regulatory requirements by monitoring protocols, charge accounts, and renewal statuses.
• Support billing operations by maintaining accurate animal census records, processing account changes, and ensuring correct per diem and service charges.
• Support reconciliation of monthly billing data, including importing charges into Workday ISD and animal operations systems.
• Develop training materials and deliver instructions to researchers and animal users on animal procurement and colony management processes.
• Provide front office support as needed, including answering departmental phones, assisting visitors, managing mail distribution, maintaining service logs, and issuing access cards.
• Participate in staff meetings and training sessions to stay current on process updates, regulatory changes, and system enhancements.

*This is a part-time position*

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience:

• Four years of relevant work experience in accounting, business, or life sciences. Relevant education may substitute on a year for year basis.

Preferred Qualifications

• Education: Bachelors degree in accounting, business or a related field
• Work Experience: Experience with Workday and/or other enterprise software solutions.
• Familiarity with university policies and procedures or similar structures.

Skills

• Communication.
• Interpersonal skills.
• Analytical & problem-solving skills.
• Attention to detail.

Required Documents

• Resume/CV
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.

Employee Type:

Regular

Time Type:

Part time

Rate Type:

Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:

$28.20 - $38.35

Minimum

$28.20

Midpoint

$33.17

Maximum

$38.35