Accounts Payable Specialist

Full-time

Description

Location: Franklin, TN (On-Site)

The Accounts Payable Specialist is responsible for the accurate and timely processing of accounts payable transactions across the organization and affiliated entities. This role works closely with the Accounting team to support day-to-day financial operations, maintain vendor relationships, and ensure compliance with internal policies and procedures.

The ideal candidate is detail-oriented, organized, and able to manage a high volume of transactions while maintaining accuracy and strong customer service.

What You'll Do

Accounts Payable Processing

• Process invoices, expense reports, vouchers, and check requests accurately and in a timely manner
• Review documentation for proper coding, approvals, and policy compliance
• Prepare and process payments, including checks, ACH, and wire transfers

Vendor & Internal Support

• Respond to vendor inquiries and resolve discrepancies in a professional and timely manner
• Collaborate with internal teams to ensure accurate and complete invoice processing

Reconciliations & Recordkeeping

• Perform monthly account reconciliations and identify discrepancies
• Maintain accurate vendor records and supporting documentation
• File, scan, and organize accounting documents and records

Expense & Card Administration

• Review employee expense reports and corporate card transactions for accuracy and policy compliance
• Escalate issues as appropriate

Close & Audit Support

• Assist with month-end close activities, including account analysis
• Support internal and external audit requests by gathering documentation

Reporting & Miscellaneous

• Prepare ad hoc reports as requested
• Perform other duties and special projects as assigned

Requirements

What We're Looking For

• High School Diploma or GED required
• Associate’s Degree in Accounting, Finance, Business, or related field preferred
• 2–3+ years of accounts payable, accounting, or related experience
• Experience in a multi-entity or high-volume environment preferred

Competencies

• Working knowledge of accounts payable processes and basic accounting principles
• Proficiency in Microsoft Excel (e.g., formulas, pivot tables, lookups)
• Experience with accounting/ERP systems (e.g., QuickBooks or similar)
• Strong attention to detail and organizational skills
• Effective communication and customer service skills
• Ability to manage multiple priorities in a deadline-driven environment
• Professionalism and ability to maintain confidentiality

Why You'll Love Working at PHS

• Medical Insurance (high-deductible plan with HSA)
• Dental and Vision Insurance
• Company-paid short-term & long-term disability
• Company-paid group term life insurance
• Generous PTO Policy
• Employee recognition programs
• Corporate office amenities
• Frequent employee events

Who We Are

Prime Health Services (PHS) is a national medical cost containment company specializing in customized PPO network solutions. Since 2001, we’ve partnered with insurance carriers, TPAs, self-insured groups, and government entities to deliver high-quality healthcare access at discounted rates. Our technology-driven approach allows us to provide fast, flexible, and dependable service to our clients while supporting a collaborative, employee-focused workplace.