Regional Records Coordinator
California State Jobs
Office Technician (General)
Are you interested in a meaningful job and want to work toward building healthy, safe, and economically viable communities? Are you driven by protecting the environment and health of all Californians? Consider a career with the California Department of Toxic Substances Control (DTSC.) If you thrive in a fast-paced environment, possess excellent communication skills, and have a passion for administrative excellence, we encourage you to explore this exciting opportunity with us. Under close supervision of a Supervisor I, the Office Technician (General) will learn all facets of activities related to Cypress Regional Office operations.
As an Office Technician (General) you will have the opportunity to:
- Maintain the integrity of large volumes of complex, confidential, and sensitive records by ensuring documents are filed in appropriate folders and locations as items are submitted to the Cypress Regional Central File Room
- Prepare new folders to establish new facility/site files or extension folders in accordance with the Regional Uniform File Policy procedures
- Ensure security of confidential records by filing appropriate documentation in a secure location
- Cross-reference site records when appropriate by utilizing the DTSC 1288 form for site files that have more than one name or oversized reports/documents
- Independently research information involving all facilities/sites including documents, records, files, binders, maps, etc., to respond to Public Records Act Requests (PRAR) that are received in accordance with provisions of the Public Records Act, Public Records Act Requests Policy & Procedures and other departmental procedures
- Notify program staff within 24 hours of receipt of requests for file reviews, including files referenced and any confidential documents
Desirable Qualifications We Look For:
- Administrative Support/Office/Clerical/Organizational experience
- Experience working in a team environment
- File/Records Room experience
- MS Word, Excel, PPT experience
- Communication (verbal or written)/Time Management skills
- Ability to independently analyze situations to make quick and effective decisions
You will find additional information about the job in the Duty Statement.
California State JobsVacancy posted 5 days ago
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