Accounting Manager

Job Description

Job Description

SUMMARY 

The Accounting Manager position is primarily responsible for supervision of Accounting/Finance staff, administering and maintaining DHC’s treasury functions, and maintaining control over the General Ledger and Chart of Accounts. Specifically, this position involves supervision of General Ledger Accountants, Accounting Specialists, and any other personnel as delegated by the Controller/CFO; acting as ‘gatekeeper’ for all General Ledger functions; analyzing the agency’s cash position on a regular basis, overseeing banking functions, staying abreast of all HUD and GAAP rules/regulations; and maintaining the departmental policies/procedures manual.

EDUCATIONAL REQUIREMENTS 

• Bachelor’s degree in accounting required (master’s degree or CPA preferred); 
• At least two years of experience in development/grants/construction accounting is required

EXPERIENCE REQUIREMENTS

• Five years of experience in public accounting, performing reconciliations, preparing workpapers, and monitoring activities and workflow is highly preferred
• Two years’ experience in supervising accounting staff; satisfactory work history
• Preferred Yardi experience and training, at a management level
• Active CPA license preferred

OTHER REQUIREMENTS

• Must have or be able to acquire a valid state of MI driver’s license
• Must pass federal, state, and local criminal investigation clearances, and pass a drug screening test
• Must be insurable under the agency’s insurance policy

  KNOWLEDGE 

• Knowledge of Housing & Urban Development Public Housing regulations and policies pertinent to the department
• Knowledge of HUD programs, requirements, and policies/procedures
• Knowledge of DHC and departmental policies, procedures, and goals
• Knowledge of organization’s structure, policies and procedures.
• Knowledge of standard office procedures, filing, and standard office equipment, including computer, fax, copier, telephone system
• Knowledge of the principles and practices of automated information systems, and data processing
• Knowledge of the operation of commission and HUD computer system and software
• Knowledge of basic office practices, procedures, and equipment
• Knowledge and understanding of Generally Accepted Accounting Principles and Federal/State financial regulations
• Knowledge of the principles and practices of financial management, and ability to supervise and train employees
• Knowledge of Uniform Relocation Assistance, Cost Control and Safe Harbor Requirements
• Knowledge of accounting-related software
• Knowledge of sales and use tax procedures
• Knowledge in Development of new ACC units; understanding of accounting principles, grants accounting, and applicable HUD regulations
• Knowledge of federal, state and local financial regulations related to accounting and financial record-keeping
• Knowledge of financial regulations pertaining to HUD, low-income housing, HOPE IV, RHF and related programs
• Knowledge of HUD programs, requirements and policies & procedures
• Knowledge of US Generally Accepted Accounting Principles (GAAP)
• Knowledge of fund and governmental accounting practices and principles
• Knowledge of the principles and practices of budgeting and budget administration
• Knowledge of the principles and practices of grants management
• Knowledge of the principles and practices of contract administration
• Knowledge of time and attendance requirements, payroll regulations and reporting procedures

  REQUIRED ABILITIES

• Act independently
• Analyze situations
• Attend to details
• Communicate verbally
• Communicate in writing
• Concentrate
• Empathize
• Identify problems
• Initiate
• Manage pressure
• Motivate
• Multi-task
• Organize
• Problem solve
• Think creatively
• Adaptability – advanced

  REQUIRED SKILLS

• Analyze invoices, purchase orders and requisitions accurately
• Apply accounting principles and practices
• Calculate, compute, summarize and/or tabulate data and information
• Communicate effectively orally or in writing with relevant stakeholders, internal and external, from a variety of backgrounds
• Communicate technical ideas clearly and effectively
• Determine whether and when to make payments and ensure apply correct account numbers to invoices and claims
• Develop and maintain effective working relationships with stakeholders to accomplish organizational goals
• Forge strategic partnerships with relevant stakeholders
• Maintain accurate financial records
• Manage multiple priorities and demands within established requirements
• Manage time effectively to ensure all work is completed timely and effectively
• Master position-specific software
• Operate standard office equipment
• Plan, organize, complete or assign work and special projects in order to meet organizational goals
• Prepare accounting and financial reports
• Prepare accounting reports using a variety of software options
• Prepare clear and accurate reports for informational, auditing and operational use
• Prepare, analyze and audit accounting, fiscal, payroll and leave data Provide high level, quality customer service both internally and externally
• Read and understand department specific documentation, and policies and procedures
• Reconcile accounts, records, reports and journal

SUPERVISORY RESPONSIBILITIES

• As the Controller’s designee, the Accounting Manager has supervisory responsibility of payroll and/or clerical staff. 

  REPORTS TO

• Controller

ESSENTIAL JOB FUNCTIONS 

[ The fundamental job duties the individual must be able to perform, with or without accommodation; removal of these functions would fundamentally change the job ]

• Play a key role in preparing for the annual financial audit and all HUD-required reporting
• Prepare weekly Cash Position report; handle assigned banking functions such as transfers, cash analysis, and the recording of fees and interest
• Review and post bank reconciliations performed by financial l Ledger accountants, as assigned
• Prepare and review journal entries to the General Ledger as needed, including all necessary back-up documentation. Review daily accounting operations.
• Prepare and submit standard recurring monthly journal entries on a timely basis
• Review and post routine general ledger entries including AP, AR , journals etc.
• Perform reconciliations and analysis of account balances on a monthly basis including fixed assets.
• Assisting with month-end close activities.
• Prepare and analyze supporting schedules and work papers for accounts and programs, as required for internal use as well as the external audit
• Complete grant reconciliations including management reporting and analysis 
• Manage/complete HUD reporting requirements in assigned areas
• Prepare monthly and consolidated financial statements
• Assist in oversight of treasury functions that include review, reconcile, and document DHC’s cash position on a regular basis by updating all approved outgoing and incoming wire transfers, request subsidy grant-related funding from HUD’s eLOCCS system, and develop monthly cash flow forecasts that properly account for DHC’s near-term and long-term cash requirements
• Assist with budget preparation, loading, and monitoring
• Maintain departmental standard operating procedures and all standard forms
• Liaison with IT department on technical issues. Managing all accounting staff workloads. 
• Training and developing accounting staff as needed.

SUPPLEMENTAL FUNCTIONS 

[ These are job duties the individual must be able to perform, with or without accommodation; removal of these functions would NOT fundamentally change the job ]

• Participate in the preparation and submission of the Public Housing Agency Plan
• All other duties as assigned

PHYSICAL ACTIVITIES AND DEMANDS

• Ascending/descending stairs
• Grasping/ finger manipulation
• Traversing rough or uneven terrain
• Visual acuity
• Ascending/descending ladders
• Sitting
• Standing
• Walking
• Reaching
• Bending
• Kneeling
• Crouching
• Discerning colors
• Lifting
• Carrying
• Pushing
• Pulling

EQUIPMENT

• Phones
• Computer/laptop
• Copiers/printers
• Scanners
• Monitors
• Communication systems
• Projectors
• Hand tools

WORK ENVIRONMENT

• Work is principally sedentary. No special physical demands are required. The work involves normal risks or discomforts associated with an office environment. The work area is usually adequately lighted, heated, and ventilated.

SOFTWARE

• Internet software
• Spreadsheet software
• Word processing software
• Contract management software
• Database software
• Financial systems
• Project management software
• Purchasing systems
• Design software  

DISCLAIMER
This job description should not be construed as an exhaustive list of duties and responsibilities performed by persons assigned to this classification. It is not intended to limit or in any way modify the right of any supervisor or manager to assign, direct and control the work of employees under his/her supervision. All principle duties and responsibilities of this position are essential functions of the position. Job descriptions are reviewed on a regular basis and may be revised at any time. Revisions will be communicated to employees within the classification. This job description does not constitute a contract of employment; therefore, the company may exercise its employment-at-will rights at any time.

MARIJUANA

Although marijuana has been legalized under Michigan law, it is a Schedule I controlled substance and is illegal under federal law. As a federally funded agency DHC’s employees are NOT permitted to use or possess any form of marijuana for medical or recreational purposes. Any applicant for employment who tests positive for marijuana during a pre-employment drug screening shall be ineligible for employment with DHC. Any applicant for employment who advises DHC that s/he uses any form of marijuana will be ineligible for employment with DHC. DHC is unable to grant a request for a reasonable accommodation to use marijuana under any circumstance.

EOE STATEMENT

The Detroit Housing Commission is an Equal Opportunity Employer. No personnel decisions concerning any term or condition of employment shall be unlawfully based upon an individual’s race, color, religion, sex (including sexual orientation and gender identity or expression), pregnancy (including childbirth or a medical condition related to pregnancy or childbirth), national origin, age, marital status, weight, height, disability, genetic information including family medical history, military service, or misdemeanor arrest record. Additionally, DHC shall not engage in discriminatory compensation decisions or practices.