Payroll Tax Specialist

Empowering A Brighter Way Forward

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job requires:

• Hands-on experience managing US Tax related activities
• Sound Knowledge of US labour laws, tax regulations, and compliance requirements
• Proficiency in Payroll Tax processes with ability to resolve complex queries between Tier 2-3
• Process and reconcile payroll tax reporting of all federal, state, and local taxes after each pay and process timely transmission of payroll tax liability to ADP.
• Process company state and local tax registrations and serve as primary point of contact for related agency notices and correspondence, escalating complex matters to the tax manager as needed. Responsible for completing company required quarterly government reporting BLS 3020-Multiple Worksite Report.
• Assist tax manager with the testing process for all new federal, state, and local updates in ADP Global View, ensure the payroll system has the most current rates.
• Prepare W2cs and corresponding amendment returns with ADP Global View.
• Respond to employee cases per established Service level agreement (SLA). Serve as primary point of contact for the W4 vendor on new form and system updates, keeping the tax manager informed of key changes.
• Responsible for ensuring that all department documentation for payroll tax processes/procedures is continually updated.
• Participate in quarter-end and year-end adjustments and reconciliations.
• Fix the periodic tax errors in ADP Global View.
• Own day-to-day SOX audit documentation and testing requirements, partnering with the tax manager on audit strategy and findings.
• Handle special projects as needed.
• Responsible for ensuring US tax equalization settlements are entered into payroll system for processing.
• Process US Hypo withholding tax calculations including assisting with employee refunds or payments to the Internal Revenue Service.
• Process taxable non-qualifying moving expenses.
• Handle errors/escalations from process partners, HRs and provide RCA plan to Team/Process Lead
• Take ownership of deliverables and put them into action in the absence of the Team/Process Lead, including day-to-day processing decisions and tax deposits; escalate registrations, SOX audit findings, and policy exceptions to the tax manager
• Update and/or Review SOP's and process-maps on a regular basis based on new inputs/changes/updates and work with content owners to ensure documents are up to date
• Own Quality Check process on the Key/Critical HR transactions processed by team as defined in the Quality framework
• Adherence to agreed KPIs, KRAs, SLAs and customer service standards
• Managing stakeholder calls with the US process owners/partners on a regular basis and ensures required documentation
• Ability to challenge the status quo and implement process improvements to enhance the end user and people partner experience.
• Manage process training/team trainings which includes new hire sessions, knowledge transfer sessions, process update sessions

Qualifications:

• Bachelor's degree in accounting, Finance, or related field preferred.
• Candidate should possess minimum 7 years of demonstrated payroll experience with an in-depth payroll tax related emphasis with multi-state and local tax experience.
• Analytical, problem solving, and decision-making skills (with a passion for detail).
• Must be a highly motivated self-starter.
• Strong communication and interpersonal skills.
• Ability to work under the tight time constraints and handle multiple tasks simultaneously.
• Perform tax research familiar with Bloomberg Tax and Accounting resource.
• Ability to work well with others to ensure proper compliance and meet deadlines.
• Experience with ADP Global View, ADP Smart Compliance, Workday or equivalent.
• Knowledge on MS Office Suite skills (Word, Excel, Outlook) with good command on Excel, PowerPoint, and Word.
• Certified Payroll Professional (CPP) certification is desirable

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

66,900.00 97,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site Chicago, IL

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay