A/P Payroll Specialist

Insight Hospital and Medical Center Chicago

At Insight Hospital and Medical Center Chicago, we believe there is a better way to provide quality healthcare while achieving health equity. Our Chicago location looks forward to working closely with our neighbors and residents, to build a full-service community hospital in the Bronzeville area of Chicago; creating a comprehensive plan to increase services and meet community needs. With a growing team that is dedicated to delivering world-class service to everyone we meet, it is our mission to deliver the most compassionate, loving, expert, and impactful care in the world to our patients. Be a part of the Insight Chicago team that provides patient care second to none!

General Summary: Under the supervision of the Accounts Payable/Payroll Manager, the Accounts Payable Specialist will process vendor invoices/purchase orders via Multiview Accounts Payable system to ensure correct and timely payment to vendors. Answer employee and vendor questions regarding payment terms and policies. Demonstrate Insight Chicago Mission and core values (Execution, Loyalty, Innovation, Teamwork, Adaptability, Ethics & Integrity, Love and Energy). These duties are to be performed in a highly confidential manner, in accordance with the mission, values and behaviors of Insight Chicago Hospital and Medical Center. Employees are further expected to provide a high quality of care, service, and kindness toward all patients, staff, physicians, volunteers and guests.

Description: Essential Duties and Responsibilities (Precise statements, listed in order of importance, of the major functions, tasks, duties and responsibilities performed.)

• Process invoices for payment via Multiview Accounts Payable system and processing Purchase Orders via Purchasing system which includes 3-way matching from various vendors.
• Interact/Follow up with purchasing and other departments regarding purchase order/invoice discrepancies such as price and/or quantity issues.
• Review invoices / check requests for mathematical accuracy, proper authorization approval, sufficient documentation, and reasonableness of general ledger account distribution.
• Process Accounts Payable weekly check run (Manual checks and EFT), attach appropriate documents to the check copies and reconcile to the check register.
• Respond promptly to internal and external vendor inquiries (email, phone, or in-person).
• Maintains Accounts Payable system and related files and records.
• Maintain vendor data/records for accuracy and completeness in Lawson Accounts/Multi View Payable system.
• Review and/or update vendor 1099 coding classification in Multiview Accounts Payable system.

Additional Duties and Responsibilities (Statements of additional functions, tasks, duties and responsibilities performed.)

• Performs other related duties as assigned and/or requested.

Job Specifications: Required Knowledge, Skills and Abilities

• Detailed oriented.
• Analytical ability to resolve vendor payment problems by reviewing records and reports, by identifying errors, and by correcting errors.
• Ability to effectively use computers and working knowledge of spreadsheet applications to perform data entry and analysis.
• Be flexible with working long hours and on other projects when needed.
• Interpersonal skills sufficient to handle employee and vendor complaints and to explain account payable policies and procedures to all levels of hospital personnel which includes confidential information.

Education and Experience: Associates degree (AA) or equivalent (Preferred) High school graduate or equivalent.(Required) 2 years of related experience (Minimum). 3-5 years of related experience (Preferred). Experience with electronic Accounts Payable systems (Required). Experience with Microsoft Office software (Preferred).

Benefits: Paid Sick Time - effective 90 days after employment Paid Vacation Time - effective 90 days after employment Health, vision & dental benefits - eligible at 30 days, following the 1st of the following month Short and long-term disability and basic life insurance - after 30 days of employment Insight Employees are required to be vaccinated for COVID-19 as a condition of employment, subject to accommodation for medical or sincerely held religious beliefs. Insight is an equal opportunity employer and values workplace diversity!