Administrative Assistant

Job Description

Job Description

We are looking for an organized and detail-oriented Administrative Assistant to support fundraising and office operations in Massachusetts. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing donor-related administrative work with day-to-day coordination in a mission-driven environment. The person in this role will contribute to accurate recordkeeping, donor support activities, gift administration, and general office functions while handling sensitive information with care.

Responsibilities:
• Oversee donor data upkeep in Raiser’s Edge, ensuring records remain accurate, current, and reliable for development activities.
• Prepare and distribute database queries, reports, imports, and exports that help guide fundraising efforts and donor engagement.
• Research donor backgrounds and update constituent profiles to strengthen stewardship and outreach initiatives.
• Assist with donation entry, gift tracking, and reconciliation tasks to support accurate financial and development records.
• Coordinate acknowledgment letters, stewardship communications, mailings, and management of donor-related gift inventory.
• Provide day-to-day administrative support to fundraising personnel, including drafting correspondence and processing expense documentation.
• Help manage vendor-related paperwork, routine office needs, and ordering of supplies to keep operations running smoothly.
• Safeguard confidential donor and financial information while following established administrative and reporting procedures.• Bachelor’s degree or comparable experience in an administrative or support-focused role.
• At least 5 years of experience in administration, customer support, nonprofit operations, or a related environment.
• Strong working knowledge of Microsoft Office applications, including Outlook, Word, and Excel.
• Experience handling data entry, record maintenance, and general office coordination with a high level of accuracy.
• Ability to manage multiple responsibilities, stay organized, and meet deadlines in a hybrid work setting.
• Strong communication skills for supporting internal teams, donors, vendors, and general office interactions.
• Comfort working with confidential information and maintaining discretion in daily administrative tasks.