Coordinator, Facilities and S3 Administration

Job Description

Job Description

Coordinator, Facilities and S3 Administration

Location: Culver City, CA

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 6 months
• Pay Rate: $30.00 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

Provide comprehensive financial, payroll, billing, and operational analysis support to the Facilities, Backlot Operations, and S3 departments . This position is responsible for payroll processing, job cost tracking, financial reporting, budget analysis, vendor and purchase processing, billing, journal preparation, and financial systems administration. The role partners closely with Studio Finance, Accounts Payable, department managers, and trade personnel to ensure financial accuracy, policy compliance, and operational efficiency.

Key Responsibilities

Financial & Budget Analysis

• Monitor departmental and project spend; provide Budget vs. Actual reporting with variance explanations.
• Participate in development of annual operating and capital budgets.
• Support monthly fiscal close; prepare journal entries, accruals, and variance explanations.
• Reconcile discrepancies between Archibus and SAP.
• Prepare M&R hours vs. budget reports for directors, managers, and foremen.

Payroll & Labor Administration

• Process union payroll through UKG.
• Enter, audit, and monitor labor hours in Archibus.
• Process required paperwork for union new hires.
• Prepare labor reclassification and correcting journal entries.
• Audit mobile and computer time entries for accuracy and compliance.

Job Costing & Billing

• Track labor, materials, and service costs for job cost accounting.
• Collect billable time and materials for Backlot trades.
• Prepare service billing journals and related entries.
• Monitor stage power usage and prepare client billing.
• Research and resolve billing discrepancies.
• Reconcile Backlot trade purchases and expendables.

Purchasing & Accounts Payable

• Create and process purchase requisitions, blanket POs, and AP payment requests.
• Code and input invoices and quotes in Ariba.
• Ensure compliance with company policies for purchases and payments.
• Create and process Vendor Maintenance Requests (VMRs).
• Follow up with Accounts Payable, vendors, and clients.

Systems & Reporting

• Create Archibus work requests and monitor cost entries.
• Serve as subject matter expert for Ariba, Archibus, SAP, UKG, and TAAS.
• Train and support department users on financial systems.
• Maintain data integrity across systems.
• Generate recurring and ad hoc operational and financial reports.

Administrative & Operational Support

• Communicate accounting matters with operating departments.
• Participate in Facilities and S3 meetings.
• Assist management with research, analysis, and special projects.
• Provide general administrative support as needed.
• Maintain confidentiality of financial and personnel information.

Required Skills

Knowledge of:

• Basic accounting principles
• Budgeting and variance analysis
• Job cost tracking methodologies
• Payroll processing (union environment preferred)

Skill In:

• MS Office Word, Excel (advanced), and PowerPoint
• Excel data analysis tools and reporting
• SAP, Ariba, Archibus, UKG, TAAS or similar systems
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• High attention to detail and accuracy

Ability To:

• Analyze financial and operational data within departmental budgets
• Work independently and exercise sound judgment
• Manage multiple priorities and meet deadlines
• Adapt to changing operational requirements
• Maintain confidentiality
• Follow company policies and procedures

Preferred Skills

• Facilities and Construction trades and union contracts (helpful but not required)

Education Requirements

• Bachelor's degree in Business, Finance, Accounting, or related field preferred. Equivalent combination of education and experience may be considered.

Required Experience

• 4 6 years of administrative, financial, or analytical experience.
• Experience supporting Facilities, Construction Trades, Union environments, or Entertainment industry strongly preferred.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-08115

#gttjobs

Company Description

Global Technical Talent is a subsidiary of Chenega Corporation ( with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.

We are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.

There is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link:

Awards

SIA’s Fastest Growing Staffing Firm: 2023 and 2015
SIA’s Best Staffing Firm to Work for: 2019 -2023
Inc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015
Randstad Preferred Supplier: 2020 - 2023
TechServe Alliance Excellence Award. 2019
NH Business Magazines Fast 5 fastest growing companies
Ernst & Young Entrepreneur of the Year Finalist: 2015

Company Description

Global Technical Talent is a subsidiary of Chenega Corporation ( with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.\r\n\r\nWe are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.\r\n \r\nThere is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: \r\n \r\nAwards\r\n\r\nSIA’s Fastest Growing Staffing Firm: 2023 and 2015\r\nSIA’s Best Staffing Firm to Work for: 2019 -2023\r\nInc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015\r\nRandstad Preferred Supplier: 2020 - 2023\r\nTechServe Alliance Excellence Award. 2019\r\nNH Business Magazines Fast 5 fastest growing companies\r\nErnst & Young Entrepreneur of the Year Finalist: 2015