Office Services Coordinator

Facilities Coordinator

Title: Facilities Coordinator

Pay Rate: $22-23/HR on W2

Hours: 8-5 M-F

Location: 2221 Rosecrans Ave, El Segundo CA

Assignment Duration: 1 month (Observed Holidays: June 19 (Juneteenth) & July 3 (Independence Day Observed)

What You'll Do:

• Receive and direct incoming calls to appropriate personnel and voicemail.
• First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue and follow security protocols.
• Manage front-of-house operations by welcoming visitors, registering and logging inquiries, controlling door access, and escorting guests to meeting rooms for their hosts.
• Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols.
• Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment. Request building and housekeeping services as needed.
• Perform general clerical duties including distributing office packages and ordering office supplies.
• Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed. Arrange hospitality services for guests such as transportation, tickets, reservations, etc.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail. Deliver own output by following defined procedures and processes under close supervision and guidance.
• Set up for employee engagement events and activities as defined by the team.
• Ensure the reception area and public spaces are clean and tidy with the furniture in the appropriate positions.
• Report and record any faults with furniture, fixtures, and equipment to the facilities or property management team.
• Serve as emergency point of contact and floor warden for drills or evacuations.
• Other ad hoc duties as assigned by supervisor.

What You'll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Hospitality and service mindset
• Software skills: MS Suite Skills - Basic computer functions

Interview Process: 1 virtual and/or onsite

Summary: As a Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.