Business Office Supervisor/Admissions

Business Office Supervisor/Admissions

It is our policy to provide equal employment opportunities and will not unlawfully consider any factors of race, religion, age, creed, national origin, gender, disability, veteran or military status, genetic information, or any and all other unlawful biases regarding federal, state or local laws with regard to workers or applicants.

Job Summary: The position is responsible for overseeing business office procedures, coordinating with other departments, managing admissions processes, and ensuring accurate financial and insurance verification. The role involves supervising administrative functions and maintaining compliance with facility policies and government regulations.

Duties and Responsibilities:

• Coordinate Business Office procedures with other departments as necessary.
• Complete the Daily Census by 10:00 a.m. each workday and disseminate to appropriate managers.
• Facilitate prompt communication between admissions and nursing for referral approvals.
• Ensure Medicare eligibility and insurance verification is accurate and complete.
• Participate in facility surveys conducted by authorized government agencies.
• Oversee completion of pre-admission paperwork and consents, including arbitration agreements.
• Discuss ethical directives and verify advance directives with residents and families.
• Communicate new admissions to the interdisciplinary team prior to admission.
• Work with Finance Office Biller in mailing invoices. Bank deposits, credit and records.
• Ensure readiness of rooms for new admissions.
• Supervise operations of Central Supply and Administrative Clerk.
• Conduct facility tours as scheduled or requested.
• Accumulate and provide statistical data and reports as directed.
• Forward and code invoices for verification and approval.
• Manage donation checks and maintain cash records.
• Verify financial payer status of prospective residents.
• Respond to inquiries regarding facility invoices within 3 business days.
• Perform other duties as assigned by the Administrator.

Position Requirements - Qualifications and Education Requirements:

• High school diploma or equivalent.
• Relevant certifications or training in business administration or healthcare management.
• Minimum of 2 years of experience in a healthcare or business office setting.

Skills and Job Requirements:

• Proficiency in English language skills.
• Basic mathematical skills.
• Competency in computer and office software applications.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and priorities.

Full-Time/Part-Time - Full-Time

Shift - Days

Salary Range - $29.56 - $31.00

Position - Admissions Coordinator (ST)

Number of Openings - 1

Exempt/Non-Exempt - Non-Exempt

Location - Marycrest Manor

About the Organization - The Carmelite Sisters of the Most Sacred Heart of Los Angeles celebrate 90 years of service to the Los Angeles Archdiocese through apostolic works in health care, education and spiritual retreats.