Office Assistant

Job Description

Job Description

Office Assistant & Communications

Full-Time | Monday–Friday | 7:30 a.m. – 4:00 p.m.
30-Minute Lunch
$19.00–$24.00 per hour, depending on qualifications and experience

Join Our Team at Heather Gardens Association!

Are you an organized, detail-oriented administrative professional who enjoys variety, takes pride in producing high-quality work, and provides exceptional customer service?

Heather Gardens Association is seeking a dependable Office Assistant & Communications professional to support the daily operations of our Administration Department. This position is ideal for someone who enjoys clerical and administrative work, thrives in a collaborative environment, and takes ownership of producing accurate, professional documents and communications.

No two days are exactly alike. One day you may be preparing Board meeting materials, assisting residents, updating records, and coordinating communications; the next you may be organizing meeting packets, processing lease information, ordering office supplies, or supporting department projects. If you enjoy staying organized, working with people, and keeping an office running efficiently, we'd love to hear from you.

Essential Responsibilities

As our Office Assistant, you will:

• Provide clerical and administrative support to the Administration Department.
• Prepare correspondence, reports, meeting materials, forms, and other business documents using established templates.
• Review work for accuracy, grammar, formatting, and completeness prior to distribution.
• Coordinate support for Board and committee meetings, including hybrid meeting technology.
• Prepare and distribute resident and departmental communications.
• Maintain resident records and lease documentation.
• Provide exceptional customer service to residents, employees, vendors, and visitors.
• Assist with website updates and resident communication platforms.
• Maintain office and breakroom supplies.
• Provide backup support for Front Desk and Resident Services operations.

We're Looking for Someone Who:

• Has previous administrative, office assistant, receptionist, or customer service experience.
• Is highly organized and exceptionally detail-oriented.
• Communicates professionally, both verbally and in writing.
• Enjoys proofreading and producing polished, accurate work.
• Is proficient in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Learns new software quickly.
• Maintains confidentiality and exercises sound judgment.
• Works well independently while also being a collaborative team member.
• Takes pride in providing outstanding customer service.

About Heather Gardens

Heather Gardens Association (HGA) is a vibrant 55+ residential community located in Aurora, Colorado. We are committed to providing exceptional service and maintaining a welcoming, well-managed environment for our residents. Our team members are dedicated professionals who value collaboration, integrity, and a shared sense of purpose in supporting a thriving community.

Benefits

Heather Gardens offers a comprehensive and competitive benefits package that begins the first of the month following 30 days of employment , including:

• Medical Insurance (Aetna & Kaiser plan options)
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Dental and Vision Insurance
• Employer-Paid Life and Disability Insurance
• Optional Supplemental Insurance Plans
• 401(k) Retirement Plan with 5% Company Match
• Paid Holidays
• Generous Paid Time Off (PTO)
• MetLife Voluntary Benefits
• Pet Wellness Benefits
• Employee Assistance Program (EAP)
• Uniform & Shoe Allowance (for eligible positions)

Heather Gardens is proud to support a workplace where employees are valued, respected, and encouraged to succeed.