Payroll Manager

Payroll Manager

Dallas, TX highly preferred (hybrid)

$90,000 - $95,000 per year

About the Role

The Payroll Manager is the operational backbone of AMP's HR function. This role owns two of the most employee-facing responsibilities in the organization; payroll and benefits. This person is accountable for executing each with precision, confidentiality, and a service mindset. When an employee has a question about their paycheck, their health insurance, or their PTO balance, this is the person they trust to get it right.

Working closely with the VP of Human Resources and CFO and in partnership with the broader HR team, the Payroll Manager ensures that AMP's people's infrastructure runs accurately and efficiently across all locations. This role requires someone who is equally comfortable navigating complex payroll scenarios as they are walking a new hire through their benefits options. They are detail-oriented, systems-savvy, and genuinely committed to the employee experience.

Key Responsibilities

Payroll Administration

• Process accurate and timely multi-state payroll for all AMP employees across center locations using Rippling or the designated payroll platform
• Collect, review, and reconcile timekeeping data, hours worked, PTO usage, and pay adjustments prior to each payroll cycle
• Manage payroll changes including new hires, terminations, promotions, rate changes, garnishments, and direct deposit updates
• Ensure accurate calculation and processing of overtime, bonuses, commissions, shift differentials, and other variable pay components
• Maintain compliance with federal, state, and local payroll tax regulations across all jurisdictions in which AMP operates
• Partner with finance on payroll reconciliation, general ledger entries, and month-end and year-end close activities
• Prepare and distribute W-2s, 1095-Cs, and other year-end payroll tax documents in a timely and accurate manner
• Respond promptly and thoroughly to employee payroll inquiries, resolving discrepancies with care and transparency
• Maintain detailed payroll records and documentation in accordance with record retention requirements and audit readiness standards
• Identify and escalate payroll compliance risks and recommend process improvements to reduce error and increase efficiency

Benefits Administration

• Administer AMP's employee benefits programs including medical, dental, vision, life insurance, disability, FSA/HSA, and any supplemental offerings
• Manage open enrollment annually — coordinating communications, system setup, employee education sessions, and enrollment support across all locations
• Serve as the primary point of contact for employee benefits questions, providing clear, accurate, and empathetic guidance on coverage, eligibility, and claims that can not be automated
• Process qualifying life events, mid-year changes, and new hire enrollments accurately and within required timeframes
• Administer COBRA notifications and enrollments in compliance with federal requirements
• Conduct benefits orientation for new hires, ensuring every employee understands and can access the full value of their benefits package
• Reconcile monthly benefits invoices against enrollment data and coordinate with finance for timely payment
• Monitor benefits compliance requirements including ACA reporting, ERISA, HIPAA, and other applicable regulations
• Analyze benefits utilization data and partner with HR leadership and brokers during annual renewal to evaluate plan competitiveness and cost effectiveness

HR Compliance & Recordkeeping

• Maintain employee files and HR records in compliance with federal, state, and local recordkeeping requirements
• Support audit preparation by ensuring documentation is accurate, complete, and readily accessible
• Monitor regulatory updates affecting payroll and benefits, and proactively communicate changes to HR leadership
• Partner with HR leadership and legal counsel as needed on compliance matters related to payroll, benefits, and employment law
• Uphold the highest standards of confidentiality and data security in all aspects of the role

Employee Support & HR Partnership

• Serve as a knowledgeable, approachable, and responsive resource for employees across all locations on payroll, benefits, and HR systems questions
• Partner with HRBPs to support employee lifecycle transactions including onboarding, internal transfers, leaves, and offboarding
• Collaborate with the Recruitment Manager to ensure smooth handoff from offer acceptance through new hire setup in HRIS and payroll
• Contribute to HR team initiatives, process improvement projects, and organizational priorities as a reliable operational partner
• Participate in new hire orientation to deliver payroll and benefits education with clarity and enthusiasm

Annual Beauty Budget (increases with tenure) AMP Rewards & Recognition Programs Comprehensive Benefits (medical, dental, vision) 401(k) + Employer Contributions Flexible PTO + Holiday Closures

Qualifications

• 3–5 years of experience in payroll administration, benefits administration, or a combined HR operations role
• Hands-on experience with comparable HRIS/payroll platform strongly preferred
• Working knowledge of federal and multi-state payroll tax law, benefits regulations (ACA, ERISA, COBRA, FMLA, ADA), and HR compliance requirements
• Strong analytical and problem-solving skills with exceptional attention to detail and accuracy
• Demonstrated ability to handle sensitive and confidential information with the highest level of discretion and professionalism
• Excellent communication skills — able to explain complex payroll and benefits information clearly to employees at all levels
• Highly organized with the ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced, high-growth environment
• Proficiency with Microsoft Office Suite, especially Excel for data reconciliation and reporting
• Experience supporting a multi-site or geographically distributed workforce preferred
• Healthcare or medical aesthetics industry experience a plus

Physical Requirements

• Employees must be able to move around their workspace, including walking to and from their workspace, and sitting at a desk and working from a computer for prolonged periods of time as necessary to perform their job duties.
• Ability to function well and maintain productivity in a home office environment.
• Employees may be asked to travel and must have the ability to carry and maneuver their luggage as well as navigate through various transportation modes (car, airplane, bus, train).

Equal Employment Opportunity Statement

Advanced MedAesthetic Partners (AMP) is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, marital status, pregnancy, veteran status, or other status as protected by applicable law. AMP complies with applicable state and local laws governing nondiscrimination in employment in every location in which we have facilities. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, recall, transfer, leaves of absence, compensation, and training. *AMP is committed to creating a diverse and inclusive workplace where everyone feels valued, respected, and supported.