Administrative Assistant - Intake Coordinator

Job Description

Job Description

Administrative Assistant

Job Summary

We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations. The ideal candidate will possess excellent communication, organizational, and multitasking skills while maintaining a professional and positive attitude.

Key Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule appointments, meetings, and maintain calendars.
• Prepare, edit, and format documents, reports, and presentations.
• Maintain filing systems, both electronic and paper.
• Order and manage office supplies and equipment.
• Greet visitors and provide excellent customer service.
• Coordinate travel arrangements and meeting logistics.
• Assist with data entry, record keeping, and database management.
• Handle confidential information with discretion.
• Support managers and team members with administrative tasks as needed.

Qualifications

• Associate's or bachelor's degree preferred.
• Proven experience as an administrative assistant, office assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Ability to prioritize tasks and work independently.
• Attention to detail and accuracy.
• Professional demeanor and customer service skills.

Preferred Skills

• Experience with office management software.
• Basic bookkeeping or accounting knowledge.
• Ability to work in a fast-paced environment.
• Strong problem-solving and multitasking skills.
• Experience with social media (Facebook, Instagram, etc.)

Work Environment

• Typically, office-based with standard business hours
• May require occasional overtime during busy periods.

Salary

• Negotiable based upon experience.