Operations Coordinator Imaging-Lakeview and Bucktown Full-time Days

The salary range for this position is $43.81 - $63.52 (Hourly Rate)

Placement within the salary range is dependent on several factors such as relevant work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the rules outlined in the collective bargaining agreement.

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section located at jobs.nm.org/benefits to learn more.

Northwestern Medicine is powered by a community of colleagues who are purpose-driven and committed to our mission to deliver world-class care. Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine.

We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service.

Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment.

Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional, and financial well-being.

Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups.

From discovery to delivery, come help us shape the future of medicine.

Benefits:

• $10,000 Tuition Reimbursement per year ($5,700 part-time)
• $10,000 Student Loan Repayment ($5,000 part-time)
• $1,000 Professional Development per year ($500 part-time)
• $250 Wellbeing Fund per year ($125 for part-time)
• Matching 401(k)
• Excellent medical, dental and vision coverage
• Life insurance
• Annual Employee Salary Increase and Incentive Bonus
• Paid time off and Holiday pay

Description

Schedule: Monday - Friday onsite radiology leadership between our Lakeview and Bucktown location. 

The Operations Coordinator, Imaging reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

Under the direction of the Manager, the Operations Coordinator has the authority and accountability for facilitating the delivery of quality patient care and service for a designated section. The Operations Coordinator works with physicians and staff both internal and external to the department to facilitate an interdisciplinary approach to patient care, patient flow, staffing, resource utilization, customer service and problem solving on a given shift.

Responsibilities:

• Facilitates delivery of quality patient care/service according to policy, procedure and regulatory requirements.
• Ensures compliance with all federal, state, local, TJC, multidisciplinary hospital regulations, policies and procedures.
• Promotes a positive first impression with patients, establishing a role as patient advocate in accordance with the Patients First service standards.
• Assures that service standards are implemented and evaluated.
• Directs patient flow through the department to insure a positive patient experience. 
• Facilitates a multidisciplinary and collaborative approach to patient care
• Interacts with various hospital departments, physician offices and outside vendors to effectively manage operations.
• Assumes delegated responsibilities in the absence of the manager
• Leadership/Personal Development:
  • Adheres to Patients First management standards on leadership, communication, visibility.
  • Coordinates critical situations involving patients, staff, visitors and consults with manager or director for guidance as needed (e.g. complaints, discipline, the media etc.)
  • Identifies and communicates key issues and trends to manager
  • Promotes philosophy and objectives of the hospital, division and organization.
  • Problem solves independently and seeks assistance as needed
  • Assists manager in the interviewing and selection of new candidates
  • Assists manager with performance reviews
  • Establishes and executes personal development objectives as part of annual objective/goal setting which complements current position.
  • Assesses and communicates staff development needs to manager
  • Identifies and pursues activities/development opportunities which are appropriate for position and personal development objectives.
  • Effective communication and interpersonal skills
• Operational:
  • Coordinates and supervises daily staffing to ensure sufficient staff to cover to cover all aspects of service. Has the ability to see the entire department and adjust the staffing accordingly based on patient volumes and staffing numbers.
  • Oversees staff adjustments in automated time recording (ATR) system, vacation requests and leave requests.
  • Ensures department staff provides consistent quality and customer service to all customers.
  • Able to problem solve independently and assist staff as needed
  • Coordinates and manages staff schedule, daily assignments, and vacation requests while ensuring appropriate departmental coverage. Prepares six week schedule.
  • Monitors operations in a proactive manner to eliminate potential patient scheduling problems, flexing staff coverage to meet demand.
  • Promotes teamwork
  • Assists in staff competency and training documentation, including continuing education records.
  • Facilitates orientation and training of staff
  • Serves as a resource for the team.
• Quality:
  • Participates in formal and informal process improvement and problem solving to enhance the quality service for customers.
  • Identifies areas for potential improvement and recommends corrective action.
  • Ensures the continuity of care through effective interactions with other departments (i.e. surgery, registration, central scheduling, physician offices etc)
  • Works in concert with the technical coordinator, manager and physician leadership to assure quality imaging services and patient care.
  • Provides feedback to area manager regarding staff performance.
  • Participates/leads projects and implementations internal/external to the department
• Technical:
  • Proficient in all systems required for the department (i.e. EPIC, Radnet, Powerchart etc.)
  • Acts as a resource for staff with regard to all systems
  • Functions as the technical subject matter expert for the specific section by maintaining current knowledge of all imaging and patient care equipment in the section (if applicable)

Qualifications

Required:

• Bachelor's degree in relevant field or equivalent work experience (4 years)
• Certification and registration by the American Registry of Radiologic Technologists (ARRT) in Radiography, Nuclear Medicine Technology, Radiation Therapy, Magnetic Resonance Imaging, or Sonography. OR
  • Certification by the American Registry for Diagnostic Medical Sonography (ARDMS) in Sonography or Vascular Technology. OR
  • Certification by the Nuclear Medicine Technology Certification Board (NMTCB) in Nuclear Medicine. OR
  • Current license as a Registered Professional Nurse in the State or Illinois AND a Baccalaureate degree from an accredited school of nursing (BSN).
• Minimum of 5 years of relevant experience.
• CPR certification (BLS).

Preferred:

• Previous leadership position resource coordinator, clinical coordinator etc.
• Certification in specialty area

Equal Opportunity

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. 

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

Sign-on Bonus Eligibility (if sign-on bonus offered for position): Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.