Accounts Payable Supervisor

Accounts Payable Supervisor

The Accounts Payable Supervisor is responsible for overseeing daily accounts payable operations and ensuring the accurate, timely, and compliant processing of vendor invoices, payments, and employee travel and expense (T&E) reimbursements. This role leads the AP team, monitors workflow performance, and ensures adherence to internal controls, company policies, and regulatory requirements. The Accounts Payable Supervisor manages the full pay cycle, including invoice processing, payment execution, vendor maintenance, and expense report compliance. The role also oversees the administration of the company's T&E program, ensuring policy adherence, audit readiness, and timely reimbursement of employee expenses. Working cross-functionally with Procurement, Accounting, Treasury, and operational leaders, this position supports month-end close activities, drives process improvements, and promotes automation and efficiency within AP and T&E functions. The Supervisor ensures strong internal controls, accurate reporting, and high service levels to both internal stakeholders and external vendors.

Essential Duties and Responsibilities

• Oversee accounts payable (AP) daily operations. Manage and coordinate AP activities required to ensure an accurate accounts payable system.
• Ensure timely payments of vendor invoices and expense vouchers and maintain accurate records and control reports.
• Manage the research and resolution of invoice/payment discrepancies; recommend and champion process changes to avoid on-going issues.
• Manage relationships with third party service providers involved in the AP function.
• Onboard new vendors and ensure proper syncing to accounting software.
• Manage investigations of amounts due from the company for goods and services purchased.
• Enforce company policy to supervisors and employees and enforce company policy and practices.
• Leverage expertise in accounting standards to oversee AP operations, incorporating relevant knowledge of compliance, business regulations, and financial data analysis.
• Understand and comply with all policies, guidelines, and procedures for expense processing.
• Prepare management reporting package covering financial results, forecasts, and performance indicators.
• Ensure cost is recorded in the appropriate financial accounts.
• Respond to key vendor inquiries, research, reconcile, and resolve variances to vendor statements.
• Assist in resolving issues if an invoice is rejected. Work with the end user and vendor if there are discrepancies. Work with the vendor if the invoice should be voided.
• Process payment runs for LSN and Confab and review SCN and Bestco payment runs for errors.
• Perform assigned accounting close duties in accordance with generally accepted accounting principles (GAAP).
• Monitor key vendors and general ledger (GL) expense categories including preparation of monthly accruals.
• Drive process improvement initiatives, automation efforts, and system enhancements within AP and T&E platforms.
• Perform verification of expense distributions.
• Manage recurring expenses.
• Communicate with all levels of management and advise them regarding matters pertaining to the corporate Travel & Expense (T&E) policy.

Required Qualifications

• Bachelor's degree in finance or accounting or related field.
• 10 years' Accounts Payable experience in an automated financial environment.

Knowledge, Skills, & Abilities (KSAs)

• Comprehensive knowledge of accounts payable and expense reimbursement systems and workflows and integration with other accounting systems in a financial services environment.
• Excellent knowledge of and background in accounts payable and expense reimbursement policies and procedures, including expense analytics, unrecorded liability accruals, and general ledger coding/allocation.
• Knowledge of general accounting practices and procedures to include a good understanding of accruals and prepaid accounts.
• Excellent organizational, problem solving, verbal and written communication skills.
• Proficient in Microsoft Office including Word, Excel, and Outlook.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to communicate effectively, verbally and written, with internal staff and management.
• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Ability to write speeches and articles for publication that conform to prescribed style and format.
• Ability to effectively present information to top management, public groups, and/or boards of directors.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations

Preferred Qualifications

• Manufacturing industry experience.
• Bilingual in English/French