Accounts Payable Specialist

Accounts Payable Specialist

Woodstock, GA | Full-Time | On-Site

Position Summary

We are seeking a detail-oriented Accounts Payable Specialist to join our accounting team. This role is responsible for managing the full cycle of AP activity — from invoice entry and GL coding through payment processing and vendor reconciliation. The ideal candidate is organized, communicative, and comfortable working cross-functional with employees at all levels of the organization as well as with external vendors.

Responsibilities

• Monitor and manage the AP email inbox and process invoices accurately and on time
• Review, interpret, and reconcile invoices; follow up with vendors to resolve discrepancies
• Code invoices to the general ledger and process entries for purchases, expense reports, and related activity
• Manage the manual check process including cutting, voiding, and recording checks; update details for cash reporting
• Generate Positive Pay and EFT files for bank processing
• Generate and interpret AP reports including vendor trial balances and aging reports
• Set up new vendors in the ERP system and ensure all required documentation including W-9s is collected
• Complete vendor credit applications and maintain accurate vendor records
• Scan, file, and maintain organized AP documentation and records
• Assist the AP Manager and Controller with special projects as assigned

Qualifications

Required

• Proficiency in Microsoft Office Suite with advanced Excel and Word skills
• Solid understanding of general ledger accounting including subaccounts, profit centers, and multi-location structures
• Knowledge of expense reporting, purchasing processes, fixed assets, and loans
• Familiarity with 1099 vendor requirements
• Experience with Microsoft Dynamics 365 Business Central and ExFlow Data Capture
• Experience with Brex or a comparable corporate card platform
• Strong attention to detail and organizational skills
• Effective written and verbal communication skills across all levels of an organization
• Strong time management skills with the ability to meet deadlines in a fast-paced environment

Preferred

• Experience in the construction or field services industry
• Associate's degree in Accounting or a related field

What We Offer

• Comprehensive benefits package including health, dental, and vision insurance
• PTO and paid holidays
• 401(k)
• Competitive compensation
• Opportunities for career growth and advancement