Executive Assistant - Princeton NJ/On-Site

Overview Job Title: Executive Assistant Location: Princeton NJ – Work from Office position – 5 days in a week FTE: The Role The high performing Executive Assistant to the CEO plays a crucial role in supporting and managing the day-to-day operations and the smooth functioning of the CEO. The candidate should be able to operate at a fast pace, bring order to complexity, have impeccable organizational skills, sound judgement, and absolute discretion. Main Responsibilities Provide comprehensive administrative and executive support to the CEO including managing complex and frequently changing CEO calendar and travel arrangements with a flexible and proactive approach Develop and maintain systems and processes to keep the CEO organized, including follow-up on past client calls/meetings and maintaining a client tracking list of interaction history with follow-up dates to nurture relationships and ensure timely deliverables Coordinate and prioritize tasks, follow-ups, and projects for the CEO, ensuring deadlines are met Draft, prepare and send correspondence on behalf of the CEO Act as a point of contact between the CEO and internal/external stakeholders Attend and participate in internal meetings as needed, taking detailed notes and ensuring the CEO is aware of action items and due dates Manage and initiate professional and personal thank you correspondence and gifting for all occasions Coordinate offsite events/meetings including managing attendees, logistics, materials, follow-ups, and action tracking Handle ad-hoc tasks, special projects and research as assigned by the CEO Handle personal tasks/errands/bookings as necessary to maximize the CEO's time Act as Office Manager for the Princeton office to ensure it runs smoothly and efficiently, including overseeing daily office operations Maintain supplies and food/drink Interact with building management to ensure the office is organized, properly equipped and safe Organize/manage customer visits Required Knowledge, Skills, Abilities 20+ years of experience as an Executive Assistant at CEO level or similar administrative role Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint) Strong organizational and time management skills with the ability to multitask effectively Excellent written and verbal communication skills Ability to interact, communicate, and build positive relationships with others at all levels across the globe Ability to maintain a high degree of confidentiality, discretion and professionalism Ability to work independently to plan, coordinate and organize projects Ability to multi task and prioritize in a constantly changing environment Strong problem-solving and decision-making capabilities Flexibility and willingness to handle both strategic and routine tasks Ability to work off shift/overtime as required to support an extremely busy CEO #J-18808-Ljbffr