Assistant Account Executive

Agency: Biolumina Job Function: Account Management and Growth Job Subfunction: Sales and Client Operations Job Description: Title: Assistant Account Executive Company/Location: Biolumina / New York, NY Department/Discipline: Account Services The AAE is responsible for creating timelines (in conjunction with the traffic department), managing account estimates and the OOP budget, and establishing time and event schedules. The AAE must have excellent communication skills with both clients and internal departments. The AAE must be a proactive person who can multi-task, coordinate tactical implementation with the Agency, foster a positive team atmosphere, and be a leader. Primary Responsibilities Understand creative process, draft creative briefs and provide ideas for improving existing executions Develop client estimates based on approved SOW Help to manage day-to-day business of the account with responsibility for ensuring that work is done on-time and on-budget Responsible for OOP budget: Work is completed within budget Request revised estimates if revisions affecting cost are requested Obtain signed estimates promptly Alert Client to financial ramifications of decisions in a timely manner Ensure that all billing is done accurately and promptly Track OOP billing to ensure that all expenses fall within approved guidelines Closes jobs Work diligently to meet Client's accounting needs e.g. accrues monies at the end of the calendar year per Client/Agency agreements, etc. vendors (premiums, special services, media buyers, etc.) Responsible for ensuring that account is organized and efficient: Opening and tracking POs Maintaining/circulating accurate and complete Client and Job Lists Maintaining competitive binders Requesting job numbers Attending status meetings Develop timetables in conjunction with traffic and production Produce accurate and timely status reports/contact reports Responsible for competitive overviews/analyses/POVs/monitoring Develop agendas for Client meetings Manage time effectively, meet deadlines, attention to detail, and set priorities for specific assignments, especially when handling multiple projects Communicate effectively and professionally with both Clients and staff Work with supervisor to ensure that all materials produced are accurate and represent the agency in a positive light Continue to build mastery of marketing/advertising concepts Evolve into an effective resource for Agency personnel Additional Responsibilities Foster a positive, productive team atmosphere and establish credibility both internally and externally Oversee more junior staff where applicable according to account staffing Oversee administration and assist with scheduling of meetings and ensure appropriate equipment is used Demonstrate a basic understanding of Client's business and Agency assignment Develop knowledge of Client's goals and vision -- both the brand itself and the people involved -- and interact appropriately If appropriate, coordinate tactical implementation with the Agency and client Communicate direction/Client feedback to creative staff clearly and concisely Record and summarize all Client contacts/decisions/approvals Primary Client contact is generally Associate/Assistant Product Manager Project professional, positive attitude/image toward Clients Establish credibility internally and with Clients Uphold quality standards in servicing the Client Uphold the Company Values in all decisions and interactions Qualifications College degree 1 year Agency or comparable outside experience Excellent written and oral communication skills Familiarity with basic business principles Professional demeanor Biolumina’s Values Open Mind Always ask why—of your teammates, your clients, and yourself. And don’t stop there—keep asking questions Be respectful of others’ ideas, opinions, and diverse backgrounds Be flexible and adaptive to new ways of doing things Brave Heart Speak your mind…and your heart Courageously step forward to try something new and help others to do the same Be brave enough to defend your opinions—and brave enough to change them Ready Hands Be proactive and push things forward Reach out to offer help and raise your hand to ask for help Go out of your way to show gratitude The range below represents the low and high end of the base salary someone in this role may earn as an employee of an Omnicom Health Group company in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire. $50,000-$60,000 Omnicom Health Group is committed to hiring and developing exceptional talent. We agree that talent is equally distributed, and we’re focused on developing diverse teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you.  $50,000-$60,000 Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance. Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice. Link to Recruitment Privacy Notice: [ For US Job Seekers: It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.