Executive Assistant to CFO & VP of Sales - AI Tech Startup - San Francisco (Onsite)

Executive Assistant

Our client, a rapidly growing AI startup, is seeking a high-impact Executive Assistant to support their CFO and VP of Sales. This is a highly visible, strategic role and is the perfect opportunity for someone who thrives in fast-paced environments and enjoys serving as the operational backbone for executive leadership. You'll help drive cross-functional initiatives, board logistics, investor relations, and team operations.

This is a great opportunity to join a well-funded AI startup experiencing exceptional growth while partnering closely with senior executive leadership!

Provide high-level executive support to the CFO and VP of Sales

Manage complex calendars, meeting coordination, and scheduling prioritization

Coordinate board meetings, investor meetings, and executive travel logistics

Prepare meeting materials, agendas, presentations, and follow-up action items

Manage expense reports, contracts, approvals, and confidential documentation

Partner with Finance on planning cycles, audits, and cross-functional initiatives

Plan team events, offsites, and executive meetings

Draft executive communications and maintain organized systems across Google Workspace, Notion, and DocuSign

Identify process improvements and build scalable administrative workflows

Support ad hoc project and other administrative tasks

5+ years of experience supporting senior executives within a tech startup or high-growth tech company

Exceptional calendar management and organizational skills with the ability to juggle competing priorities

Experience supporting board meetings, investor relations, or finance teams is highly preferred

Excellent written and verbal communication skills with impeccable attention to detail

High level of professionalism, discretion, and sound judgment when handling confidential information

Proficiency with Google Workspace, Slack, Notion, DocuSign, and modern productivity tools

Proactive, resourceful, and adaptable with a solutions-oriented mindset

Great opportunity to take on a strategic role supporting two senior leaders

Work alongside a bright & innovative team!

San Francisco, CA (Onsite)

$160k - 180k base salary + equity + benefits (exact compensation will vary based on skills, experience, and expertise)