Executive Assistant

Company Description

EDGE Steel Inc. supports self-storage, commercial, industrial, and specialty steel projects through practical planning, coordinated execution, and system-focused solutions. The company helps owners and project teams move from concept to buildable outcomes with clarity and consistency. Every project is approached with clear communication, realistic expectations, and dependable delivery. EDGE Steel Inc. is committed to doing things the right way, with honest conversations, strong craftsmanship, and results clients can rely on. Team members join a culture that values integrity, collaboration, and long-term relationships.

Role Description

This remote Executive Assistant role provides direct administrative support to the CEO and the executive team. This is an individual contributor role reporting to the CEO, with no direct reports.

The role is posted as full-time, and we are open to a part-time schedule for the right candidate. Tell us in your application what schedule you are looking for.

The Executive Assistant is the first point of contact for incoming calls and a central coordinator for the company's calendars, travel, records, and follow-through. The role suits someone who anticipates what is needed, protects the executive team's time, and closes loops without being asked twice.

Day-to-day responsibilities include:

Communication and scheduling

• Answer and route the company's main line, take messages, and direct callers to the appropriate department
• Manage the CEO's calendar and coordinate scheduling for the executive team, including internal meetings, customer calls, and vendor appointments
• Draft, proofread, and send correspondence on behalf of the CEO
• Assist with inbox triage and prioritization

Travel and expense

• Arrange domestic travel for the executive team and field staff, including flights, lodging, ground transportation, and detailed itineraries
• Prepare and submit expense reports, collect and code receipts, and reconcile company card activity with the Controller

Records and administration

• Maintain organized digital filing across the company's document systems, including consistent naming conventions and version control
• Process purchase orders, manage vendor accounts and software subscriptions, and track renewal dates
• Request and track certificates of insurance, W-9s, and other vendor documentation
• Monitor recurring compliance deadlines, including licensing, registration, and insurance renewals
• Handle mail, shipping, and supply ordering for the company

Meeting and project support

• Prepare agendas and materials ahead of executive and team meetings
• Take meeting notes, capture action items, enter them into the company's project management system, and follow up until they are closed
• Assist with onboarding and offboarding logistics for new team members, including equipment, account setup, and documentation
• Prepare recurring internal reports and assemble information requested by the executive team

Location and Travel

This is a remote, work-from-home position and we are open to candidates anywhere in the United States. The company is headquartered in Wilmington, North Carolina, and candidates in the Wilmington area are encouraged to apply, as periodic in-person working sessions are valuable in this role. Candidates located elsewhere in the United States should be willing to travel to North Carolina several times per year. Total travel is approximately 10 to 15 percent depending on location.

Preferred Qualifications

We are open to a range of backgrounds and we encourage you to apply even if you do not check every box below. Organized, dependable people have succeeded here coming from outside the construction industry.

• Experience supporting an executive, managing an office, or in a comparable administrative or coordination role
• Ability to work independently, manage competing priorities, and meet deadlines without daily supervision
• Professional and confident telephone manner, with good judgment about how to handle and route incoming calls
• Strong written and verbal communication skills, with attention to detail and solid proofreading ability
• Discretion in handling confidential company, financial, and personnel information
• Working knowledge of Microsoft 365 (Outlook, Teams, SharePoint). Experience with CRM and project management software is a plus
• Experience in construction, engineering, or a related project-based industry is a plus
• An associate's or bachelor's degree, or equivalent relevant experience
• Valid driver's license and willingness to travel occasionally

What We Offer

• Competitive salary based on experience
• Paid time off + holidays
• Opportunities for growth in a fast-paced, team-oriented environment
• Health Benefits: Health, dental, and vision coverage available through an HRA (Health Reimbursement Arrangement). Employees are reimbursed up to a set dollar amount per month depending on the plan they choose.