Administrative Assistant

Optimum and Southwest Women's Oncology are seeking a dedicated and driven Administrative Assistant to join our high-performance team in Albuquerque, New Mexico.

Who We Are

Optimum and Southwest Women's Oncology are two sides of the same coin, precision performance and profound compassion.

At Optimum, we help people become the best versions of themselves, combining cutting-edge medical science, biohacking, aesthetics, and human potential into a single ecosystem of vitality. At SWWO, we help women triumph over gynecologic illness through skill, courage, and heart. Together, we're building something rare: a culture where clinical excellence meets human flourishing - where our team thrives as much as our patients and clients do.

Who You Are

You are organized, dependable, and proactive. You take pride in keeping things running smoothly behind the scenes and ensuring leaders and teams have the administrative support they need to perform at their best.

You bring order to busy environments, manage details with precision, and anticipate administrative needs before they become problems.

You communicate clearly and professionally, handle sensitive information with discretion, and enjoy working in a fast-paced healthcare environment where teamwork, accountability, and reliability matter.

You thrive in a role where organization, follow-through, and service orientation are essential to team success.

Who You Are NOT

You are not someone who:

• Waits to be told what to do rather than taking initiative.
• Struggles with organization, deadlines, or task prioritization.
• Becomes easily overwhelmed in a fast-moving environment.
• Is uncomfortable supporting multiple leaders or managing shifting priorities.
• Avoids accountability or follow-through on tasks.

Optimum and SWWO require an Administrative Assistant who is reliable, proactive, and committed to helping leaders and teams operate efficiently.

What You'll Do
Administrative & Executive Support

• Provide administrative support to the Chief of Staff and Practice Administrator.

• Manage calendars, schedule meetings, and coordinate internal and external appointments.
• Prepare meeting agendas, take notes when required, and track action items.
• Support document preparation including reports, presentations, and internal communications.

Office Coordination & Administrative Operations

• Assist with coordinating daily administrative activities across departments.
• Maintain organized digital and physical files, records, and documentation.
• Manage incoming communications, including phone calls, emails, and correspondence.
• Support preparation and organization of internal documents, policies, and operational materials.

Meeting & Event Coordination

• Coordinate logistics for leadership meetings, team meetings, and internal events.
• Assist with preparing materials, presentations, and meeting documentation.
• Track follow-up actions and ensure timely completion of assigned tasks.

Project & Operational Support

• Assist leadership with tracking operational projects and deadlines.
• Support administrative aspects of internal initiatives or programs.
• Maintain spreadsheets, trackers, and documentation used to monitor projects or workflows.

Administrative Support for Clinical & Business Operations

• Assist with coordination of administrative tasks that support the practice operations.
• Help maintain organized documentation related to vendors, contracts, and administrative processes.
• Provide general office support that helps ensure the smooth day-to-day functioning of the clinic and wellness center.

What You Bring

• 5+ years of administrative or office support experience (healthcare or professional services environment preferred).
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• High attention to detail and ability to manage multiple tasks simultaneously.
• Professional discretion and ability to handle confidential information.
• High proficiency in Google Suite, Asana, Notion or similar project management tools.
• Experience coordinating meetings, calendars, and administrative workflows.
• Ability to work collaboratively in a fast-paced, team-oriented environment.
• Experience in healthcare, wellness, or medical office environments is an asset.

The Optimum/SWWO Culture

We move fast, think long-term, and care deeply.
We don't reward activity; we reward impact.
We hire individuals who can self-manage, over-deliver, and elevate the people around them.
We believe kindness and accountability are not opposites - they're inseparable.

If you crave comfort, this isn't it.
If you crave mastery, meaning, and measurable impact - welcome home.

Compensation & Benefits

Competitive salary commensurate with experience, leadership bonuses, health & wellness coverage, and a 401(k) - but more importantly, the chance to build a legacy.

Note: This is a full-time in-office position at our Albuquerque New Mexico office.