Administrative Coordinator

Administrative Coordinator – School of Arts and Sciences Rutgers University-Camden’s School of Arts and Sciences is the largest academic unit on campus, encompassing multiple academic departments, interdisciplinary programs, research centers, and hundreds of faculty and staff. This position contributes to the effective administration of a complex academic environment that serves a diverse student population and supports teaching, research, and community engagement initiatives. Overview Ranked #46 in U.S. News & World Report’s list of Best Public Colleges and Universities, Rutgers University-Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members. Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees. Rutgers-Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University-Camden among its "Best Bang for the Buck" universities and best national research universities. Recently, Rutgers-Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity. Posting Summary Rutgers University-Camden, School of Arts and Sciences, Dean's Office, seeks an Administrative Coordinator. The Administrative Coordinator plays a key role in supporting the daily operations and strategic initiatives of the School of Arts and Sciences. Reporting to the Director of Administrative Operations, this position provides high-level administrative, project coordination, and operational support to the Dean's Office while serving as a central point of contact for faculty, staff, students, and external stakeholders. As part of a collaborative administrative team, the Administrative Coordinator helps facilitate the effective functioning of the school by coordinating projects, managing communications, supporting meetings and events, maintaining confidential records, and assisting with a variety of operational processes. The position regularly interacts with academic and administrative units across the School and University, requiring strong organizational skills, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Coordinator handles sensitive and confidential information with discretion and professionalism and serves as a liaison between the Dean's Office and internal and external constituents. The successful candidate will be customer-service oriented, proactive, and committed to supporting the school's mission, strategic priorities, and commitment to student success, academic excellence, and community engagement. Minimum Education and Experience Requires a bachelor’s degree in a related field or equivalent combination of education and/or experience, plus a minimum of two years relevant experience in higher education or related fields. Demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, and/or report writing. Preferred Qualifications Excellent interpersonal skills, tact, and diplomacy and maintain a pleasant work environment. Communicate effectively with faculty, staff, students, and outsiders, and have effective client service skills. Work independently, take initiative, and be able to multi-task under pressure. Acute attention to detail. Data skills, working knowledge of spreadsheets and email required. Ability to establish and maintain operational systems and procedures and ensure adherence to the same. Ability to adapt and work effectively within a variety of situations and with a diverse group of individuals. Results-oriented, facts-driven, with high energy and drive, a positive attitude and excellent listening and communications skills. Experience in higher education administration. Experience with project planning and execution. Knowledge of Microsoft Office, especially with Word and Excel. Data analysis experience. Benefits Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Work Arrangement Consistent with Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the View email address on click.appcast.io Application System. Additional information may be found at Pre‑Employment Screening All offers of employment are contingent upon successful completion of all pre‑employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectionate or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: #J-18808-Ljbffr Rutgers University