Technical Records Specialist I

Job Description

Job Description

Summary

The Technical Records Specialist I reports to the A/C Records Manager (ACM) and is responsible for analysis, reconciliation, and auditing of maintenance accomplishment data in TRAX and other databases. The Technical Records Specialist I is responsible for analyzing original and electronic records to ensure they are accurate, meet standards for official technical documentation, audit to ensure their assignments are properly tracking in TRAX, and the retention method is complete (paper file or electronic storage). Additionally, this position assists to ensure compliance with all FAA requirements and company policies regarding documentation of Airworthiness Directives, Task/Engineering Document compliance, and Life Limited Parts Removal. These roles and responsibilities support compliance with 121.380.

 

Visa Sponsorship Available: No

 

Minimum Requirements

Combination of Education and Experience will be considered. Must be authorized to work in the US as defined by the Immigration Act of 1986. Must pass a Criminal Background Check.

Education: High School Diploma/GED

Years of Experience: Minimum two (2) years of experience maintaining aviation maintenance records, such as Production Control, Quality Assurance, comparable position with airline and aviation-related documentations systems, or record keeping/data entry and auditing experience in a similar industry.

 

•Familiar with the airline industry or similar industry Operations Procedure / General Maintenance Manuals, Federal Aviation regulations (FARs) related to Aircraft Recordkeeping and retention requirements.

•Proficiency in update of complex record keeping systems, TRAX eMRO, Flydocs.

•Proficient in the use of Adobe Acrobat and Microsoft Office Products.

•Proven attention to detail and champion for accuracy.

•Strong critical thinking and analytical skills.

•Professional demeanor, excellent written, verbal and presentation skills.

•Ability to read and understand technical data (Maintenance Manual Programs, Aircraft Maintenance Manuals, IPC).

•Knowledge of airline maintenance requirements and FAA regulations related to aircraft record keeping and retention.

•Ability to work well with others and communicate effectively with people at all levels.

 

Preferred Requirements

•Associate’s Degree or higher.

•Familiarity with Air Transport Association (ATA) Coding.

 

Job Duties

•Responsible for the analysis, reconciliation, and audit of aircraft maintenance records which includes: audit, collection, verification, discrepancy identification and hazard assessment, update, and scan of aircraft maintenance work packages.

•Monitor and update daily TRAX eMRO and Flydocs to ensure required maintenance is accomplished within required time limits (including Airworthiness Directives), life-limited parts are properly tracking, and required maintenance accomplished has been accounted for and is tracking properly.

•Audit and correct critical tracking of aircraft hours and cycles on Parts Tags, Task Cards, Engineering Orders, Airworthiness Directives, Fleet Campaign Directives, and Checks for accurate data input and tracking into TRAX eMRO per FAA requirements.

•Manage paperwork discrepancy resolution with Maintenance, Materials, Engineering.

•Analyze, research, and produce aircraft records packages to support AC records requests to support Maintenance, Engineering, Materials, Safety, Quality Assurance, Regulatory Compliance, Fleet Assets.

•Perform life-limited component removal and installation in AIS, including analysis of proper certificates (8130-3, teardown reports, parts tags, back-to-birth trace documentation) in accordance with 14 CFR 121.380.

•When inducting aircraft into Allegiant fleet, ensure the accuracy and completeness of documentation and aircraft records TRAX entries for presentation to the FAA for conformity review and Ops Specs approval.

•Assist with training other staff members as assigned by the Manager of Aircraft records.

•May serve as TRAX eMRO and Flydocs Super User for TRAX eMRO and Flydocs development liaison for records specific development.

•Prepare weekly reporting to assist Powerplant Engineering in forecasting APU removals.

•Retain all original (dirty fingerprint) historical records in original and electronic form in accordance with company policy and FAA regulations (121.380) by scanning, labeling (for search function) indexing and associating/linking electronic records to TRAX eMRO, Flydocs or other electronic maintenance accomplishment system.

•Manage record inventory database.

•Create and manage AD and modification binders.

•Analyze records and prepare status reports for retirement aircraft and/or for shipment to third parties who purchase or lease parts (paper and/or electronic format).

•Model Allegiant's customer service standards in personal actions and when providing direction.

•Other duties as assigned.

 

Physical Requirements

The Physical Demands and Work Environment described here are a representative of those that must be met by a Team Member to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Office - While performing the duties of this job, the Team Member is regularly required to stand, sit, talk, hear, see, reach, stoop, kneel, and use hands and fingers to operate a computer, key board, printer, and phone. May be required to lift, push, pull, or carry up to 20 lbs. May be required to work various shifts/days in a 24-hour situation. Regular attendance is a requirement of the role. Exposure to moderate noise (i.e. business office with computers, phones, printers, and foot traffic), temperature and light fluctuations. Ability to work in a confined area as well as the ability to sit at a computer terminal for an extended period of time. Some travel may be a requirement of the role.

 

Essential Services Provider

Allegiant as a national air carrier is deemed an essential service provider during declared national and state emergencies. Team Members will be required to report to their assigned trip or work location during national and state emergencies unless prohibited by local, state or federal order.

 

EEO Statement

We welcome all individuals from varied backgrounds and experiences to apply. Our company values the unique perspectives and talents that each person brings to our team.

 

Equal Opportunity Employer: Disability/Veteran

For more information, see

 

Full Time Benefits:

Profit Sharing

Medical/Dental/Vision/Life/ Disability Insurance

Medical Travel Reimbursement

Legal, Identity and Pet Insurance

401K with an employer match

Employee Stock Purchase Plan

Employee Assistance Program

Tuition Reimbursement

Flight Benefits

Paid vacation, holidays, and sick time

 

Part Time Benefits:

Profit Sharing

Medical Travel Reimbursement

Legal, Identity and Pet Insurance

401K with an employer match

Employee Stock Purchase Plan

Employee Assistance Program

Tuition Reimbursement

Flight Benefits

Sick time

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.