Administrative Support

Administrative Assistant

A Construction Company in Des Plaines is seeking a highly organized and proactive Administrative Assistant to support daily office operations and assist project teams, leadership, and field personnel. This individual will play a critical role in ensuring smooth communication, accurate documentation, and efficient administrative processes within a fast-paced construction environment.

The ideal candidate thrives in a deadline-driven setting, can manage multiple priorities simultaneously, and enjoys being the go-to person for keeping operations organized and moving forward.

Provide administrative support to project managers, estimators, superintendents, and company leadership.

Answer phones, greet visitors, and manage incoming correspondence.

Prepare, maintain, and organize project files, contracts, permits, submittals, and other construction documentation.

Assist with bid packages, project closeout documents, and compliance paperwork.

Coordinate meetings, travel arrangements, and company events.

Track purchase orders, invoices, subcontractor documentation, and certificates of insurance.

Maintain office supplies and coordinate vendor relationships.

Support onboarding paperwork for new hires and subcontractors.

Take meeting notes and distribute action items.

Assist with scheduling and calendar management.

Required: 3–7+ years of administrative, office support, executive assistant, or project coordination experience. Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams). Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Ability to prioritize competing deadlines with minimal supervision. High attention to detail and accuracy. Professional demeanor and customer-service mindset.

Preferred: Experience within construction, engineering, architecture, manufacturing, or contractor environments. Familiarity with construction documentation, purchase orders, subcontractor agreements, RFIs, change orders, or project schedules. Experience supporting multiple managers or departments simultaneously. Associate's or Bachelor's degree preferred but not required. Experience with ERP, accounting, or project management software (Viewpoint, Procore, Sage, CMiC, etc.).

The successful candidate will: Be a self-starter with a "roll-up-your-sleeves" attitude. Enjoy supporting a variety of projects and personalities. Be comfortable working in a fast-paced construction culture. Demonstrate professionalism, discretion, and strong follow-through. Have the flexibility to adapt as business needs change.

Job Type & Location: This is a Contract to Hire position based out of DES PLAINES, IL.

Pay and Benefits: The pay range for this position is $30.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave).

Workplace Type: This is a fully onsite position in DES PLAINES, IL.

Application Deadline: This position is anticipated to close on Jul 24, 2026.