Administrative Assistant

Administrative AssistantPay Rate: $35/HR Location: 100 Park Avenue, Florham Park, NJ 07932Qualifications:High school diploma/GED with a minimum of two years of experience in providing administrative support to senior executives in a business environment. This includes travel scheduling, expense reporting, invoice processing and event scheduling and planning.Excellent computer skills including Microsoft applications Word, Excel, PowerPoint and email usePossess strong communications and organization skills.Multi-task oriented and able to manage tight deadline demands with attention to details and follow-up activity.Professional and mature demeanor with strong team orientation.Strong customer focus, especially critical for interactions over the phone.Strong interpersonal skills, able to work across functions and manage outside vendors.Exceptional knowledge of Microsoft Applications.Passion for learning and openness to taking on new responsibilities.Customer orientation.Ability to collaborate across multiple teams.Flexibility and teamwork in dynamic environments.Proven initiative and ownership in ambiguous and new situations.Continuous improvement mindset.Preferred:Associate Degree or Bachelor's degree in either Business or Marketing or related field.Working knowledge of databases such as SAP and Power BI.Responsibilities:Independently initiating actions, monitoring the process, and following through to completion or resolution of all phases of assignments.Scheduling appointments and maintaining calendars.Scheduling, coordinating and facilitating meetings, conferences; scheduling, organizing and managing logistics for events and travel arrangements (both domestic and international).Monitoring, reconciling, and assisting with fiscal administration for the Global Development and US Technical Service teams.Financial management - Processing and tracking invoices and payments for development trials, honorariums, university, etc.; budgets (expense report management, cost center management, reconciliation).Establishing and maintaining effective working relationships; serving as the first point of contact in communication with internal and external customers.Supply procurement and physical resource management; Purchasing card documentation and reconciliation.Use SAP reporting tools to provide requested data/information.Utilize various software, including Outlook, Microsoft Office, SAP to produce customized reports, presentations, documents, databases, journals and correspondence.Record retention management - establishing, updating, and maintaining files and records.Utilize discretion and maintain confidentiality in handling sensitive documents.Contract management - steward submission and approval process, tracking and resolution.Assist with group projects and function as back-up administrative resource for other groups when needed.Experience using Outlook, SAP, and SharePoint.