Accounts Payable Specialist

Accounts Payable SpecialistThe Accounts Payable Specialist is responsible for processing vendor invoices, payments, and maintaining accurate accounts payable records across multiple legal entities in accordance with company policies and internal controls. Working in a fast-paced, multi-channel retail and e-commerce environment, this role manages high-volume merchandise and inventory-related vendor activity in the company's ERP system, including purchase order matching and resolution of receiving and pricing discrepancies. This role also provides limited support for basic Accounts Receivable activities, including invoice posting, payment application, and reconciliation of retail and e-commerce deposits, as assigned. The Accounts Payable Specialist works closely with accounting leadership and cross-functional partners in purchasing, distribution, store operations, and e-commerce to ensure accurate financial records, timely processing, and audit readiness.Essential Job FunctionsAccounts Payable ProcessingReceive, review, and verify vendor invoices for accuracy, proper authorization, and documentationPerform two- and three-way matching of invoices to purchase orders and receiving records in the ERP systemResearch and resolve price, quantity, and receiving discrepancies with purchasing, distribution center, and store teamsProcess merchandise vendor credits, returns to vendor (RTVs), chargebacks, and vendor allowancesReview and process freight, drop-ship, and other inventory-related vendor chargesAccurately code and enter invoices into the ERP system, including the correct legal entity, department, and locationProcess payments in accordance with approved payment schedules and company policiesMaintain organized records of invoices, payments, and vendor correspondenceReconcile vendor statements and investigate discrepanciesSupport month-end close by ensuring invoices, payments, and accruals (including received-not-invoiced inventory) are recorded timelyMulti-Entity AccountingProcess invoices and payments across multiple legal entities, ensuring each transaction is recorded to the correct entityIdentify, record, and support reconciliation of intercompany transactions and balancesSupport entity-level vendor setup and maintenance, including W-9 collection and 1099 reporting by entityLimited Accounts Receivable SupportAssist with basic AR activities such as invoice posting and payment application, as assignedEnsure customer payments are accurately recorded and properly appliedSupport reconciliation of retail store deposits, e-commerce sales, and payment processor or credit card settlementsEscalate billing discrepancies, unapplied payments, or unusual AR activity to the ControllerSystems, Compliance, Controls & DocumentationFollow internal controls, segregation of duties, and documentation standardsEnsure AP and AR transactions are processed in accordance with company policiesUse ERP and related e-commerce, point-of-sale, and payment systems effectively, and support testing, data validation, and adoption during system changes or upgradesMaintain audit-ready documentation for assigned workSupport internal and external audit requests as neededCollaboration & DevelopmentCommunicate professionally with vendors and internal partners regarding invoice or payment questionsParticipate in training and cross-training opportunitiesIdentify process improvement opportunities and communicate suggestions to leadershipDemonstrate professionalism, accuracy, and accountability in daily workAdditional Responsibilities and RequirementsMaintain confidentiality and exercise sound judgment when handling sensitive financial informationSupport extended hours during close cycles or peak processing periods, including holiday and seasonal inventory peaks, as neededPerform other duties as assigned consistent with the scope of the roleRequirementsQualifications, Education, and ExperienceHigh school diploma or equivalent required; associate's degree in Accounting or Finance preferred1–3 years of accounts payable or accounting support experienceExperience in a retail, e-commerce, wholesale, or other inventory-driven environment strongly preferredHands-on experience with an ERP system required; NetSuite experience preferredExperience with multi-entity or multi-company accounting, including intercompany transactions, preferredWorking knowledge of purchase order, receiving, and three-way match processesBasic understanding of inventory accounting concepts and accounts receivable processesProficiency in Excel (e.g., lookups, pivot tables) and accounting systems requiredStrong attention to detail and organizational skillsAbility to follow procedures and meet deadlines in a fast-paced environmentCognitive and Physical DemandsAbility to focus on detailed, repetitive tasks with accuracyAbility to analyze discrepancies and follow up appropriatelyProlonged periods of computer use and document reviewMinimal physical demandsWorking ConditionsOn-site position based at the MonkeySports Corporate OfficeStandard business hours with extended time during month-end, audits, or peak processing periods MONKEY SPORTS