Construction Administrative Specialist

Job Description

Job Description

Construction Administrative Specialist

Location: Fairbanks, Alaska
Pay: Starting at $25/hour
Schedule:  Full-Time | Monday–Friday | 8:00 AM–5:00 PM
Some overtime may be required.

Bring your administrative experience into a project-driven environment where organization, accuracy, and follow-through matter. This Construction Administrative Specialist position supports project documentation and administrative coordination across architecture, engineering, and construction-related work.

This position is heavily focused on project documentation, drawings, permit research, progress tracking, and preparation of completed project packets for bids and RFPs. The role works across multiple departments to gather required information, follow up on outstanding documents, track project status, and keep project records organized and current.

Key Responsibilities

• Create and maintain project files and documentation
• Gather required project documents, drawings, and supporting materials
• Prepare and assemble comprehensive project packets for client submission, including drawings and supporting documentation
• Research permit requirements and gather necessary project documentation
• Track the status of required documents and drawings from multiple departments
• Prepare completed project packets for client review and use in RFP and bid processes
• Collaborate with project managers, engineers, designers, and other team members to keep project documentation moving forward
• Maintain accurate project tracking information and status updates
• Manage multiple projects and priorities simultaneously
• Maintain organized electronic and physical project records

Minimum Requirements

• High school diploma or equivalent
• Minimum of 2 years of administrative experience, preferably in construction, architectural, or engineering environments
• Proficiency in Microsoft Word, Excel, and Outlook
• Strong organizational skills and attention to detail
• Excellent communication and multitasking abilities
• Ability to prioritize tasks and meet deadlines in a fast-paced team environment
• Background screening is a part of the hiring process
• Must support a drug free work environment

Ready to get started? Apply Today:
Applicants never pay fees when applying with or working for TDL Staffing.
Begin your application online: APPLY NOW
Have questions? Call our Fairbanks office at View phone number on us.fitly.work

TDL Staffing is an Equal Opportunity Employer (EOE).

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