DOCUMENT SPECIALIST - 43000856

Position Overview Document Specialist – Division: Insurance Agent & Agency Services, Bureau: Licensing. Location: Tallahassee, Leon County. Compensation Annual Salary: $38,264.04. Employees are paid on a monthly pay cycle. Eligibility and Background Checks Requires a security background check, including fingerprinting. Candidates must also comply with the State of Florida’s drug‑free workplace policy. Qualifications Microsoft Office experience. High School diploma or equivalent. Post-secondary degree from an accredited college or university (preferred). Experience in maintaining records and analyzing data (preferred). Knowledge of methods of data collection and analysis. Knowledge of basic management principles and practices. Ability to collect, evaluate, and analyze data to develop alternative recommendations, solve problems, and document workflow and other activities related to operational and management practice improvement. Ability to organize data into logical format for presentation in reports, documents, and other written materials. Ability to conduct fact‑finding research. Ability to utilize problem‑solving techniques. Ability to work independently. Understanding and application of rules, regulations, policies, and procedures related to operational and management analysis activities. Planning, organizing, and coordinating work assignments. Effective communication skills. Establishing and maintaining effective working relationships with others. Responsibilities Review, analyze, catalog, and index documents into licensee records used for determining eligibility of applications. Review fingerprint result submissions from FDLE and FBI to determine sufficiency of information or need for additional processing. Collaborate with the local fingerprint vendor to obtain, file, and manage live‑scan and fingerprint card processes. Review and analyze notifications sent to the Records Unit by NAIC via the NIPR email folder; forward investigation‑related documents to the Bureau of Investigations; catalog and index all documents to proper licensee records. File and index final orders, declaratory statements, paper applications, and other related documents; verify quality and accuracy; prepare them for storage in the Bureau’s digital imaging system. Oversee, manage, and process daily mail to the Bureau of Licensing; distribute documents for review, analysis, cataloging, and indexing to appropriate licensee or applicant files. Assist licensees and applicants on the Agent Licensing Helpline with inquiries concerning fingerprints, bonds, and other licensing matters. Review and evaluate Non‑Regulatory Applications to determine eligibility for licensure in accordance with Florida statutes, rules, department policies, and procedures. Manage the collection, disposal, and destruction of documentation records according to retention guidelines; coordinate with local vendor and maintain destruction and retention schedules. Review and process Bail Bond Agent appointment forms. Prepare supporting documents required for legal processing of all files with criminal history records to ensure appropriate enforcement activities are investigated. Perform related work as required. Other Information Retirees of the Florida Retirement System (FRS) should check with the FRS on how current benefits may be affected by re‑employment with the State of Florida. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority or People First Service Center in advance.

VETERANS’ PREFERENCE:

Pursuant to Chapter 295, Florida Statutes, eligible veterans receive preference for Career Service vacancies and may receive waivers for post‑secondary educational requirements. Requesting veterans must attach supporting documentation (e.g., DD Form 214 Member Copy #4) with each submission. Documentation requirements are available upon request. #J-18808-Ljbffr State of Florida