Facilities Design Office Coordinator - Lakeland, FL

Facilities Design Office Coordinator - Lakeland, FL | Publix Super Markets, Inc.

Are you someone who thrives on organization, coordination, and helping teams succeed? As a Facilities Design Office Coordinator at Publix, you'll play a key role in supporting our Facilities Design leadership and associates by coordinating critical administrative processes, managing vendor invoices, and serving as a central resource for department operations. This position is essential to maintaining efficiency, communication, and collaboration that help our Facilities Design team deliver exceptional results. Responsibilities include:

• providing administrative support by managing calendars, coordinating meetings and travel arrangements, handling communications, preparing presentations and correspondence, and serving as a liaison for phone inquiries and department communications
• managing department operations by maintaining organizational charts, membership and licensing database, reviewing expense reports and corporate credit card transactions for policy compliance
• supporting associate engagement and onboarding by serving as a resource for company policies and benefits
• processing invoices from vendors for new stores and remodels

Required Qualifications:

• High School diploma OR equivalent combination of formal training/certification and professional work experience that demonstrates the prerequisite competence to perform the duties of this position
• 2 years general office experience
• must be at least 20 years of age to drive a company vehicle with a valid driver's license
• intermediate Microsoft Word
• basic PowerPoint and Excel

Preferred Qualifications:

• Associate's degree in business administration
• 5 years in administrative office experience in a facilities department
• SAP/MIGO Workflow
• knowledge of the Facilities organizational structure and individual department functions
• knowledge of Publix benefits and disability guidelines as well as Publix policies and procedures
• knowledge of Publix organization and structure

Hours of Work: 40 hours weekly

Frequency of Pay: Weekly

Minimum Base Pay: 20.45

Maximum Base Pay: 28.20

Potential Annual Base Pay: 42,536 - 58,656

Year End Bonus: To reward associates for their contributions to the company for the calendar year, Publix provides a Holiday Bonus in November. In the first year of continuous employment the bonus is equal to 15 hours of pay, and in the second year of continuous employment the bonus is equal to one week's pay if associate remains employed through issue date of the bonus check. In subsequent years, the bonus is equal to two weeks' pay.

Benefits Information:

• Employee stock ownership plan that contributes Publix stock to associates each year at no cost
• An opportunity to purchase additional shares of our privately-held stock
• 401(k) retirement savings plan
• Group health, dental and vision plans plan
• Paid Time Off
• Paid Parental Leave
• Short- and long-term disability insurance
• Tuition reimbursement
• Free hot lunches (buffet-style) at facilities with a cafeteria
• Visit our website to see all of our benefits: Benefits - Jobs (publix.com)

Travel Frequency: Rarely/None

Address: 3300 Publix Corporate Parkway

City: Lakeland

State: Florida

Zip Code: 33811-3311

Additional Information: Your application may have additional steps that you will need to complete in order to remain eligible for consideration. Please be sure to monitor your email, including your spam folder, on a daily basis for critical, time-sensitive emails that could require action within 24-48 hours.

Please do not use your Publix email address when applying. Once your application has been successfully submitted you will receive a confirmation email.

For this position, Publix does not and will not file a petition or application with the USCIS or Department of State on behalf of any noncitizen for any immigration-related benefit to work and/or to continue to work in the United States, e.g., an H-1B or TN petition or permanent residence.

Facility: Lak Publix Corporate Office B003

Compensation Type: Hourly Paid

Department: Facilities

Job Category: Administrative Support