Administrative Assistant

Job Description

Job Description

We’re an established, highly respected General Contracting Company, and we’re on the lookout for a standout Administrative Assistant to join our Compliance department in Escondido, CA. If you thrive on staying organized, communicating clearly, juggling tasks with ease, and keeping projects moving, you’ll fit right in. We’re seeking someone who brings fresh ideas, a collaborative spirit, and a drive to grow right alongside us. If you have a “Team First” mentality, this is the job for you! See below for a more in-depth listing of responsibilities.

Position Summary

This role provides comprehensive administrative and operational support to the Senior Compliance Team, Project Managers, and Subcontractors. This position helps maintain organized project documentation, supports day‑to‑day office operations, assists with scheduling and communication, and contributes to the smooth execution of project workflows. Our ideal candidate for this position will be well organized, detail oriented, and ready to learn.

Responsibilities

Include but not limited to:

• Assist Project Management team in managing a construction project’s process and procedures.
• Ensuring all subcontractors comply with I9 requirements.
• Collect and prepare badges for client required controlled access program for contractor and subcontractors.
• Provide document control and ensure electronic files are accurately maintained.
• Prequalifying subcontractors for compliance with company policies.
• Data entry for venders, subcontractors and subcontracts.
• Assist with coordination between field and office.

Qualifications

• High School Diploma
• 1-3 years’ experience in a professional office environment.
• Construction experience highly desired.
• Experience with AutoDesk or Procore software a plus.
• Experience with Adobe Acrobat Forms a plus.

Required Skills

• Excellent verbal and written communications skills.
• Organized with a high level of attention to detail.
• Ability to maintain strict standard of confidentiality with sensitive information.
• Skilled in Microsoft Office Suite including Outlook

Benefits

• Competitive Rates
• Medical
• Dental
• Vision
• 401k
  

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice based on the needs of the department and company. To perform this job successfully, the perfect candidate will possess a proficient level of the knowledge, skills and abilities listed within this description. Please note, this document does not create an employment contract, implied or otherwise with the company.