Legal Administrative Assistant

Job Description

Peak Partners has an established mid-size Baltimore law firm client who is seeking a skilled Legal Administrative Assistant to join its Personal Injury team. As a key member of the firm, you will play a crucial role in supporting the attorneys by managing personal injury cases, maintaining clear and consistent client communication, and ensuring all case-related documents, records, and bills are accurate and up to date. This is a fantastic opportunity to work with an experienced and collegial team that handles a wide array of Personal Injury matters.

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Key Responsibilities :

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• Provide administrative support to assigned attorneys and/or paralegals
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• Schedule and coordinate meetings, appointments and travel arrangements
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• Handle incoming calls, emails and mail, direct them to the appropriate personnel
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• Maintain up-to-date and accurate case notes in our advanced case management system
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• Efficiently handle the opening and processing of cases/files, ensuring all necessary documentation is obtained
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• Request and organize supporting documentation and medical records
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• Meet and take phone calls with clients daily for both follow-up and/or new intake
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• Ensure clients follow through with treatment and providing necessary information
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• Confirm the medical providers clients have treated with prior to disbursing funds to ensure all providers are paid
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• Communicate with insurance companies through claims process
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Qualifications:

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• Minimum of five years of experience as a legal administrative assistant in a law firm setting
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• Strong understanding of legal terminology, procedures, and filing with courts and agencies, a plus
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• Experience with managing attorney calendars/ scheduling, and drafting documents including correspondence, pleadings, binders and reports is required
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• Proficiency in document management systems, Microsoft Office Suite and Adobe needed
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• Ability to prioritize effectively in a fast-paced environment
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If you think you have the qualifications stated above and are interested in exploring a new opportunity, we will welcome the chance to review your resume and talk further.

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Peak Partners appreciates all the applications we receive but unfortunately might not be able to respond to every candidate. We will contact you if you are selected for an interview.