Human Resources Coordinator

Our client a well known University is looking for a HR Coordinator in their New York, New York Office!

Talent Acquisition & Recruitment

• Manage recruitment for clinical, laboratory, research, faculty, and administrative positions.
• Partner with hiring managers and leadership to understand workforce needs and develop targeted recruitment strategies.
• Proactively source candidates through LinkedIn, professional networks, associations, referrals, academic programs, and other recruitment channels.
• Build and maintain talent pipelines for specialized, difficult-to-fill, high-volume, and recurring positions.
• Review resumes/CVs, conduct initial screenings, assess qualifications, and provide candidate recommendations.
• Coordinate interviews, candidate communications, reference checks, approvals, and recruitment documentation.
• Maintain accurate recruitment trackers and provide updates on hiring progress and challenges.
• Identify opportunities to improve sourcing, candidate experience, recruitment processes, and time-to-fill.

Onboarding & New Hire Experience

• Coordinate onboarding activities in partnership with hiring managers, HR, and other stakeholders.
• Develop and maintain onboarding materials, checklists, schedules, training resources, and role-specific onboarding plans.
• Coordinate Day 1 logistics, orientations, training, meetings, and introductions.
• Track onboarding completion and support new employees and managers throughout the onboarding process.
• Gather feedback and recommend improvements to onboarding processes and materials.

Employee Lifecycle & HR Support

• Support HR activities throughout the employee lifecycle, including recruitment, onboarding, employee changes, and offboarding.
• Assist with promotions, transfers, compensation and position changes, performance processes, and other HR initiatives.
• Support managers and employees with routine HR questions and appropriately escalate complex or sensitive matters.
• Maintain accurate employee records, organizational information, HR trackers, and reports.
• Support engagement, retention, recognition, workforce planning, and employee experience initiatives.
• Prepare HR communications, letters, reports, and other documentation while maintaining confidentiality.
• Support HR projects, process improvements, and other departmental priorities.

Required Qualifications

• Bachelor’s degree or equivalent experience.
• 3+ years of experience in talent acquisition, recruitment, HR, or a related field.
• Proven experience with proactive candidate sourcing , direct outreach, recruitment strategy, and pipeline development.
• Experience screening candidates, conducting interviews, assessing qualifications, and partnering with hiring managers.
• Strong communication, relationship-building, organizational, and project management skills.
• Ability to manage multiple searches, priorities, deadlines, and confidential information.
• Strong attention to detail, judgment, discretion, initiative, and problem-solving skills.
• Proficiency with Microsoft Office, ATS/recruitment platforms, databases, and related technology.

Preferred Qualifications

• Experience in healthcare, academic medicine, higher education, life sciences, scientific research, or similar environments .
• Experience recruiting clinical, laboratory, research, faculty, and administrative professionals.
• Experience sourcing specialized or difficult-to-fill positions using LinkedIn Recruiter, professional associations, academic institutions, professional networks, referrals, and candidate databases.
• Experience building proactive talent pipelines and supporting recruitment across multiple entities or organizational structures.
• Experience with onboarding, employee lifecycle processes, engagement, retention, and offboarding.
• Experience partnering with senior leaders, faculty, physicians, scientists, or other specialized professionals.