HR Administrative Assistant

Description SUMMARY: Provides administrative assistance for the Human Resources Department in accordance with the company policies and procedures. Provides support in a variety of areas and functions. Manages Agency Staff Interviews/Onboarding, Visitor management. DUTIES AND RESPONSIBILITIES: • Primary liaison with 7 temporary agencies. Works closely with HR Manager and/or area leaders to obtain resource needs. Coordinates interviews, start dates, orientations and dismissal of temporary workers as needed. Performs new hire orientations as needed. • Creates/Maintains agency staff personnel records • Interacts with IT Support for new/deactivated agency staff network/email accounts • Oversee agency staff time reporting on weekly basis • Manages office security system (Lenel). Creates/Deactivates badges. Administer badging logs. • Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing. • Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations. Responds to visitors, clients, and employees in a courteous and professional manner. • Assists with plant events, engagement surveys, training classes, service anniversaries, employee recognition programs. • Opens and routes incoming mail. • Composes and types routine correspondence as required. • Organizes and maintains file system; files correspondence and other records. • Orders supplies for HR Department, arranges for vending machine maintenance, and keeps reception area organized. • Orders lunches for meetings, makes travel arrangements, performs expense accounting • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. • Performs other related duties as assigned by management. SUPERVISORY RESPONSIBILITIES: • This job has no supervisory responsibilities. Qualifications QUALIFICATIONS: • High School diploma, advanced education preferred Bi-lingual, Spanish requried • Commitment to excellence in customer service and high standards • Excellent written and oral communication skills • Strong organizational, problem-solving, and analytical skills • Ability to manage priorities and workflow • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm • Acute attention to detail • Strong interpersonal skills • Ability to deal effectively with a diversity of individuals at all organizational levels. • Computer skills required: (Microsoft Office; Microsoft Outlook) COMPANY COMPETENCIES: • Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce. • Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. • Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. • Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. JOB COMPETENCIES: • Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. PHYSICAL DEMANDS AND WORK ENVIORNMENT: • Continually required to stand, walk and sit • Continually required to utilize hand and finger dexterity • Continually required to talk or hearaa415a4b-8b21-40fc-a65c-70d2b25ca29a