Enterprise Project and Portfolio Officer

Job Description and Duties

Centralize project governance, policies, and decision-making authority. 
Establish and align investments with departmental strategic priorities.
Ensure consistent compliance with control agency requirements.
Improve accountability, transparency, and project outcomes.
Enable data-driven portfolio optimization.
Oversees DIR’s entire IT project portfolio, including high-impact, mission-critical initiatives. 
Prioritize, approve, and recommend funding allocations across the portfolio.
Develops and enforces enterprise-wide project and portfolio governance policies and standards.
Executive advisory support to the CIO on strategic investment decisions and risk management.
Interaction with executive leadership and control agencies.

You will find additional information about the job in the .

Working Conditions

The incumbent performs work in an open-spaced, partitioned office environment with an assigned office in Sacramento, CA. The office is climate-controlled with natural and artificial light. The incumbent works in an office setting or remotely from home as determined in the DIR Telework policy.

Special Requirements

All interested applicants are required to submit the Standard State Application (STD 678) and Statement of Qualification (SOQ). Within each response, include specific information as to how your professional experience, knowledge, skills, and abilities meet the qualifications and desirable qualifications of this position.

Please limit your SOQ to a maximum of 3 pages, 12 point Arial font, and 1 inch margins. The SOQ should be numbered in the same order as the Statement of Qualification and should address each of the questions. Each response should be in their own paragraph(s). Applicants who do not follow these requirements shall be disqualified from the examination. Applicants who do not provide responses to the 3 specific questions below will be disqualified.

Cover letters and resumes do not take the place of the SOQ.

1. Describe your experience, including number of years , working on a major IT portfolio, investment, or resource decision you personally led at the executive or senior management level. Identify your authority, the competing business priorities, and the data-driven criteria used to evaluate value, risk, and capacity. Detail one project you approved, changed, or discontinued, how you overcame stakeholder disagreement, the measurable outcomes, and one thing you would do differently today based on results. Please provide an example(s) of your experience.

2. Describe your experience, including the number of years , working an enterprise-level IT governance, portfolio, or policy change you personally led or substantially revised at the executive or senior management level. Identify the problem that made the change necessary, the deficiencies in the prior policy or process, and the specific provisions you personally developed. Describe the strongest objection raised by a stakeholder, how you evaluated it, and how the final decision was reached. Please provide an example(s) of your experience.

3. Describe your experience, including the number of years, working on a difficult cross-organizational IT matter you personally led at the executive or senior management level, in which senior stakeholders had materially conflicting priorities. Identify your authority, the competing positions (without disclosing confidential information), and what was at risk if unresolved. Describe your analysis, your recommendation to executive leadership, and the actions you took to reach a decision. Please provide an example(s) of your experience.

Applicants will also be evaluated on how clearly and concisely their qualifications were presented throughout the SOQ (including grammar and punctuation).

Applications received without a Statement of Qualifcations shall be rejected.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Establishes systems to monitor expenditures, financial processes, and risk management within the organization to ensure that financial resources are effectively allocated to achieve goals and objectives.
• Sets an expectation for enterprise-wide understanding of the organization by ensuring a shared knowledge of the business, its objectives, processes, and stakeholder impact.
• Creates a climate where everyone knows their purpose and their role in achieving mission-, vision-, and values-driven outcomes.
• Creates an environment that embraces informed and timely decision making that considers innovative solutions to move the organization forward. Understands the importance of tomorrow’s goals in the context of today's priorities.
• Encourages and supports enterprise-wide innovation, ideas, and approaches to uncover the root causes of workplace inefficiencies. Identify and eliminate waste and continually improve services and other deliverables.
• Creates accountability for clear standards of work and fosters an environment where knowledge transfer occurs regularly.
• Establishes, monitors, adjusts, and communicates the vision and strategic plan to remain aligned with global and organizational changes and input from key stakeholders.
• Speaks with confidence on complex and sensitive matters. Addresses most senior executive and legislative audiences. Speaks inspirationally. Publicly recognizes excellence in individual and team performance.
• Sees the big picture and supports innovation through open communication and collaboration. Embraces forward thinking and experimentation.
• Anticipates and identifies highly sensitive problems which may affect the organization, other departments, and/or outside stakeholders.
• Resolves conflicts impacting the organization due to competing objectives, limited resources, or differing perspectives.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Standard State of California benefits.

Special Instructions

The results of this examination will be used only to fill this position and may be used to fill subsequent vacancies for this position for a period of up to twelve months.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  A Statement of Qualification is required for this job posting. All applicants must follow the guideline listed on this job posting to be accepted for evaluation. Candidates who did not follow the direction outline may be disqualified.

• Other - Cover Letter, required.