Accounts Payable / Staff Accountant

Job Description

Job Description

We are looking for an Accounts Payable / Staff Accountant to support daily accounting operations. This position plays an important role in managing payables, maintaining tax-related records, and helping the organization meet reporting deadlines with accuracy and consistency. The ideal candidate brings solid accounting knowledge, sound judgment, and the ability to work effectively with vendors, internal teams, and project stakeholders.

Responsibilities:

• Oversee vendor communication and coordinate payment activity by reviewing authorized invoices for accuracy, completeness, and timely disbursement.

• Reconcile open invoice balances using three-way matching to confirm that purchase orders, receipts, and billing documents align before payment is issued.

• Maintain supplier tax records and prepare annual 1099 reporting to support accurate year-end filing requirements.

• Research state sales and use tax obligations, update tax data as needed, and submit returns within required deadlines.

• Administer the company purchase order records to help ensure reliable tracking and documentation across transactions.

• Evaluate accounts payable workflows, identify opportunities to improve efficiency, and recommend stronger processes and internal controls.

• Support month-end, quarter-end, and year-end close activities by ensuring payable-related deadlines are met and by providing documentation for audit requests.

• Review accounts payable activity for compliance with established procedures, investigate invoice issues, and document resolutions to improve consistency.

• Partner with project managers and subcontractors to address payment questions, resolve discrepancies, and maintain smooth financial coordination.