Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to support day-to-day financial operations for a team in Oakland, California. This contract-to-permanent opportunity is ideal for someone who brings strong experience across payables, receivables, billing, and account reconciliation, and who can help maintain accurate records in a fast-paced environment. The role also involves payroll-related reconciliations and coordination with compensation- and benefits-related accounting activities.

Responsibilities:
• Process vendor invoices, verify supporting documentation, and ensure timely and accurate payment of approved expenses.
• Manage customer invoicing activities, monitor incoming payments, and follow up on outstanding balances to support healthy cash flow.
• Perform regular reconciliations for general ledger accounts and resolve discrepancies through detailed research and documentation.
• Support recurring billing cycles by preparing accurate charges, reviewing exceptions, and maintaining complete transaction records.
• Assist with accounting operations tied to payroll, including reconciliation of payroll entries, bonus or commission items, and deferred compensation activity.
• Work within accounting and payroll platforms such as Dayforce, Ceridian, and UKG Pro to maintain data accuracy and support financial reporting needs.
• Prepare journal entries and account analyses that contribute to month-end close accuracy and overall financial integrity.
• Partner with internal stakeholders to address payment issues, clarify billing questions, and improve the efficiency of accounting workflows.• At least 3 years of experience in accounting support roles with hands-on exposure to both accounts payable and accounts receivable.
• Proven ability to handle billing processes, account reconciliations, and core accounting tasks with a high degree of accuracy.
• Experience working with payroll-related accounting, including reconciliation of payroll data and compensation-related items.
• Familiarity with systems such as Ceridian Payroll System, Dayforce, or UKG Pro.
• Strong attention to detail and the ability to identify, investigate, and resolve financial discrepancies.
• Proficiency with accounting records management, data entry, and transaction review in a deadline-driven setting.
• Effective communication skills and the ability to collaborate with internal teams on financial and administrative matters.