Administrative Assistant
Palm Tree Recruiters
Employment Type: Full-Time, mostly remote Position Overview We are seeking a highly poised, proactive, and seasoned Executive Administrative Assistant to provide comprehensive support to our CEO. This is a critical role within a fast-paced, high-stakes investment environment. The ideal candidate will act as a strategic gatekeeper and "right hand," managing the CEOs professional and occasionally personal logistics with precision, discretion, and a high level of service. We place a premium on professional stability ; we are looking for a dedicated individual with a proven track record of long-term commitment in previous roles. Key Responsibilities Calendar & Inbox Management: Proactively manage a complex, shifting calendar. Screen, prioritize, and draft responses for a high volume of emails and correspondences. Meeting Coordination: Organize internal and external meetings, including board presentations, investor calls, and committee meetings. Ensure the CEO is fully briefed with necessary materials (decks, bios, agendas) beforehand. Travel Logistics: Arrange sophisticated domestic and international travel itineraries, including private/commercial flights, ground transportation, and lodging. Office Operations: Serve as the primary point of contact for the CEOs office. Manage filing systems, expense reporting (via Concur or similar), and document signatures. Liaison Duties: Act as a professional bridge between the CEO and department heads, investors, and high-net-worth clients. Personal Support & Errands: Handle occasional personal tasks and errands to ensure the CEOs daily efficiency remains uninterrupted. Qualifications & Requirements Experience: Minimum of 5+ years of experience in an administrative capacity. Proven Longevity: A stable work history demonstrating 3+ years of tenure in previous positions is a strict requirement . NYC Professionalism: Exceptional verbal and written communication skills with the "thick skin" and agility required for the New York investment landscape. Technical Proficiency: Mastery of Microsoft Office 365 (Outlook, Excel, PowerPoint). Discretion: Absolute integrity and the ability to handle sensitive, confidential financial information. Adaptability: Ability to be "on-call" as needed and pivot quickly when priorities change. Why Join Us? Competitive salary and performance-based bonus structure. #J-18808-Ljbffr
$35 - $50 per hour
...Administrative Assistant / Office Coordinator / Data Support Clerk New York, New York, United States $ 35.00 - 50.00 (US Dollar) Or refer someone Job Title: Administrative Assistant / Office Coordinator / Data Support Clerk Job Summary: We are seeking a highly...SuggestedWork at office- ...A respected healthcare facility is seeking a highly organized and professional Administrative Assistant / HR Coordinator to support daily operations and work directly with the Facility Administrator. This position is ideal for a motivated individual who enjoys a dynamic...SuggestedWork at officeMonday to Friday
Bezalel-Rehabilitation-and-Nursing-Center
New York, NY2 days ago - Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings...Suggested
Ross
New York, NY1 day ago $30 - $50 per hour
...Do you have great Administrative Assistant or Executive Assistant experience but want to be more in control of your time and when you work? We are looking for temporary EAs, both those who value temping as a standalone career and also those who are interested in contract...SuggestedHourly payLong term contractFull timeContract workTemporary workJoss Search
New York, NY1 day ago- ...dedication, expertise, and exceptional track record. Position Summary We are seeking a dynamic and professional Receptionist & Administrative Assistant to manage all lobby and reception desk functions. This role is responsible for greeting visitors, scheduling conference...SuggestedFull timeTemporary workPart timeWork at officeFlexible hours
Brown-Harris-Stevens-Residential-Sales,-LLC
New York, NY4 days ago - ...room bookings Maintaining the reception area's cleanliness and ensuring it is well-stocked with necessary supplies. Assisting with administrative tasks, including photocopying, scanning, and filing documents Collaborating with other administrative staff to ensure...Work at office
Phillips & Associates | Sexual Harassment, Discrimination, &...
New York, NY5 days ago - ...Receptionist / Administrative Assistant Location: Ball Ground, GA (Onsite) Company: Ameritech Facility Services Ameritech Facility Services is seeking a professional, organized, and dependable Receptionist / Administrative Assistant to join our team in Ball Ground, Georgia...Full timeWork at officeMonday to Friday
Ameritech Facility Services
New York, NY15 hours ago $73k - $81.1k
...Receptionist and Administrative Assistant The Leona M. and Harry B. Helmsley Charitable Trust ("Helmsley") is a global philanthropy driven by a vision of building better futures for people by increasing access to healthcare, advancing new research and ideas, and improving...Work experience placementSummer workWork at officeHelmsley
New York, NY2 days ago$17 - $20 per hour
...Job Full Description General job description: A local Queens, NY company is searching for an Administrative Assistant/Receptionist/Data Entry professional who will have core responsibilities in a diverse range of administrative support needs. The daily responsibilities...Work at officeLocal areaExpress Employment Professionals Defunct
New York, NY3 days ago- ...Dormont Manufacturing Co is looking for an Administrative Assistant in Clearwater, Florida, to support property operations and enhance guest services. This role requires excellent communication skills, attention to detail, and proficiency in Microsoft Word and Excel....
Dormont Manufacturing Company
New York, NY4 days ago $65k - $74k
...ensuring accuracy across platforms, compliance with DOS and Fair Housing standards, and seamless collaboration with agents and listing assistants on due diligence, marketing, and deal execution • Build, implement, and maintain team systems, including CRM, SOPs, digital...The Kirsten Jordan Team
New York, NY3 days ago$70k - $130k
...Job Overview Blackstone Real Estate is seeking a highly organized Administrative Assistant to support the Office of the Head of Blackstone Real Estate. This role partners with the senior-level Executive Assistant, providing essential administrative, expense, and event...Work at officeThe Blackstone Group
New York, NY4 days ago$90k
...IMPORTANT: PLEASE DO NOT APPLY TO THIS POSITION IF YOU DO NOT HAVE YOUR REAL ESTATE LICENSE AND IF YOU DO NOT HAVE REAL ESTATE ADMINISTRATIVE EXPERIENCE. BOTH ARE REQUIRED TO BE CONSIDERED FOR THIS POSITION. A successful, high-energy residential brokerage team located...Extra incomeFull timeDouglas Elliman
New York, NY3 days ago$100k
...application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Events Administrative Assistant Full Time Professional Atherton, CA, US 30+ days ago Requisition ID: 1047 Salary Range: $100,000.00 To $100,000.00...Full timeMelville-Management-Corp
New York, NY1 day ago$24 - $26.44 per hour
...Administrative/Office Assistant The Administrative/Office Assistant is a team member of the People & Culture department. Under the supervision of the Senior Vice President, People & Culture, the job responsibilities of the Administrative/Office Assistant include:...Hourly payContract workWork at officeRemote workTimes Square Alliance
New York, NY2 days ago$30 per hour
...Position Title: Administrative Assistant – Real Estate Status: Temp to Perm Location: New York City, New York, Zip 10003 – On-site Hours: 25-30 hr work week, Mon – Fri, Flexible on ½ days or full days. 3:00pm - 6:30pm is critical to coordinate with showings...Permanent employmentTemporary workPart timeWork at officeLocal areaFlexible hoursTemPositions
New York, NY5 days ago- ...point of contact for agents and customers, ensuring a professional and welcoming environment. The Agent Services Coordinator assists with administrative duties, training, marketing, and maintaining office systems, striving to provide excellent service and facilitate smooth...Full timeWork at officeRelocationMonday to FridayNight shift
Schmidt Family Of Companies
New York, NY5 days ago $65k - $74k
Primary Accountabilities Oversee the KJT systems, operations (Listing and Transaction Coordination), and agents Manage correspondence across the team and within Corcoran + vendors Role Overview This role is the backbone of the Kirsten Jordan Team, responsible for keeping...Douglas Elliman Real Estate
New York, NY4 days ago$100k - $105k
...About the Role The Administrative Assistant provides high‑level, proactive support to the CEO, ensuring seamless integration between their professional obligations and personal commitments. Working under the direct mentorship and supervision of the Executive Assistant...Work at officeShift workWeekend workAfternoon shiftStoryful
New York, NY4 days ago$70k - $85k
...Administrative Assistant to Director of Admissions & Enrollment Management The Administrative Assistant supports the Director of Admissions & Enrollment Management in a timely and professional manner. To be successful in this role, you should be proactive, meet deadlines...Full timeTemporary workWork experience placementWork at officeFlexible hoursShift workColumbia Grammar & Preparatory School
New York, NY4 days ago$41.5k - $52k
...contribute to a fast-paced office environment and gain valuable experience in various administrative tasks, we encourage you to apply. Duties Provide administrative support to the office staff Assist with event planning and coordination Perform clerical tasks such as filing,...Full timeWork at officeMonday to FridayShift workGPA Environmental Group Inc.
New York, NY4 days ago$45k - $55k
...Benefits Competitive salary Free food & snacks Paid time off Administrative Office Assistant We're looking for reliable, detail-oriented Office Assistants to help ensure our office runs smoothly. The primary responsibility of an Office Assistant is to assist the administrative...Work at officeJustia
New York, NY4 days ago- ...OHFH Agency is seeking a professional and dependable Administrative Assistant / Receptionist to support daily office operations and serve as the first point of contact for clients and visitors. This role is ideal for someone organized, detail-oriented, and customer-focused...Work at officeFlexible hours
OHFH Agency
New York, NY15 hours ago $717.5 per month
...Job Type Local Offering Non-Clinical Profession Clerical/Admin Specialty Administrative Assistant Job ID 18393246 Job Title Clerical/Admin - Administrative Assistant Weekly Pay $717.5...Weekly payLocal areaShift workTalent4Health
New York, NY2 days ago$1,194.68 per month
...Job Type Travel Offering Non-Clinical Profession Clerical/Admin Specialty Administrative Assistant Job ID 17569690 Job Title Clerical/Admin - Administrative Assistant Weekly Pay $1194.68...Weekly payLocal areaShift workOU Health (Parent)
New York, NY5 days ago$16 - $30 per hour
...clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more. Must be 16 years of age or older...Hourly payPart timeWork at officeRemote workWork from homeFlexible hoursJobconversion, LLC
New York, NY3 days ago$27 - $28 per hour
...Job Title Pay Range: $27hr - $28hr Requirement/Must Have: ~1+ years of experience in administrative support or related field. ~ Strong verbal and written communication skills. ~ Excellent communication and presentation skills. ~ Ability to communicate effectively...- ...Administrative / Executive Assistant IV This position provides general administrative support to an Executive Director and requires a thorough knowledge of the Executives span of control, as well as, company policies and procedures. Candidate must be able to safeguard...Work at office
$40 per hour
...Job Description Job Description BCforward is currently seeking a highly motivated Executive Administrative Assistant for a job opportunity located in New York NY 10017 Position Title: Executive Administrative Assistant Location: New York NY 10017 Please...Hourly payContract workTemporary workBCForward
New York, NY1 day ago- Administrative Assistant / Data Entry Clerk (Remote Work From Home Online) Job Openings Administrative Assistant / Data Entry Clerk (Remote Work From Home Online) About the job Administrative Assistant / Data Entry Clerk (Remote Work From Home Online) Data Entry Administrative...Remote jobFull timeTemporary workPart timeLocal areaWork from home
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