Program Manager - Scheduling and Planning

Role Description

Bring your expertise in enterprise scheduling and program governance to MiniMed, where your work directly supports the development and delivery of therapies that improve and save lives. As a Program Manager – Scheduling and Planning, you will lead the establishment of an enterprise-wide scheduling capability, drive the standardization of scheduling practices across programs, and equip teams with consistent reporting, metrics, and training. Serving as the scheduling subject matter expert, you will partner closely with Program Management, functional leaders, and the PMO to enhance visibility, alignment, and execution across the organization.

In this role, you will be responsible for building, deploying, and sustaining an enterprise approach to program scheduling using Microsoft Project. You will create and govern scheduling standards, templates, and processes to improve schedule quality, predictability, and decision-making across a portfolio of programs. You will also train and mentor Program Managers and/or Scheduling Analysts and deliver consistent schedule reporting and performance metrics.

Responsibilities may include the following and other duties may be assigned:

• Enterprise Scheduling System Ownership (Microsoft Project)
  • Establish, configure, and sustain an enterprise scheduling system using Microsoft Project (and associated tools as applicable).
  • Define governance for schedule creation and maintenance (e.g., calendars, coding structures, templates, naming conventions).
  • Drive consistent use of schedule best practices (e.g., logic, dependencies, constraints, baseline management, progress status methodology).
  • Lead ongoing schedule quality reviews and corrective actions to ensure reliable, audit-ready plans.
• Standardization of Scheduling Practices Across Programs
  • Develop and implement standard scheduling processes across cross-functional programs (R&D, Operations, Quality, Regulatory, Clinical, etc.).
  • Define consistent Integrated Master Schedule (IMS) requirements by phase and program type.
  • Establish a repeatable operating cadence for schedule updates, reviews, and escalation paths for schedule risk.
• Training, Mentorship, and Capability Building
  • Train and mentor Program Managers and/or Scheduling Analysts on schedule development, maintenance, and schedule analysis techniques.
  • Build and maintain training assets, job aids, onboarding guides, and a scheduling community of practice.
  • Coach teams on critical path analysis, near-critical analysis, milestone integrity, and schedule recovery strategies.
• Reporting, Metrics, and Executive Readouts
  • Build and maintain consistent schedule reporting, dashboards, and metrics to support program and portfolio decision-making, including:
    • Schedule health indicators (logic quality, constraints, milestone integrity)
    • Critical path/near-critical path insights
    • Baseline vs. forecast variance analysis
    • Milestone performance and trend reporting
  • Provide executive-ready summary reporting and recommend actions based on schedule analytics.
• Cross-Functional Partnership & PMO Governance
  • Partner with PMO leadership and functional stakeholders to align schedule deliverables with program governance and business needs.
  • Support portfolio roll-ups, scenario planning, and schedule risk visibility.
  • Influence across multiple teams and stakeholders to drive adoption, accountability, and continuous improvement.

Qualifications

• Bachelor’s degree in Engineering, Business, Operations, Project Management, or related field and minimum of 5 years of relevant experience, or advanced degree with a minimum of 3 years of relevant experience.

Requirements

• Prefer 7+ years of experience in project/program scheduling, project controls, program management, or related discipline.
• Advanced proficiency with Microsoft Project (required), including building integrated schedules, baselines, dependencies, and reporting.
• Demonstrated experience developing and maintaining integrated master schedules across complex, cross-functional programs.
• Proven ability to standardize processes and drive adoption across multiple stakeholders.
• Experience in a regulated environment (medical device, pharmaceutical, biotech, aerospace, automotive, or similar).
• Experience implementing scheduling standards in an enterprise/PMO setting (templates, governance, audits, training programs).
• Experience creating portfolio reporting and schedule performance metrics for executive audiences.
• Familiarity with schedule risk analysis concepts and recovery planning techniques.
• Certifications such as PMP, PMI-SP, or equivalent.
• Experience mentoring schedulers/analysts or building a scheduling Center of Excellence (CoE).

Benefits

• Competitive salary and flexible benefits package.
• Health, dental, and vision insurance.
• Access to a Health Savings Account and Healthcare Flexible Spending Account.
• Life insurance and long-term disability leave.
• Dependent daycare spending account.
• Incentive plans and a 401(k) plan with company match.
• Short-term disability coverage.
• Paid time off and holidays.
• Participation in the Employee Stock Purchase Plan.
• Access to the Employee Assistance Program.
• Non-qualified Retirement Plan Supplement and Capital Accumulation Plan (subject to IRS minimum earnings requirements).