Legal Assistant

JOB TITLE: LEGAL ASSISTANT

DEPARTMENT: SINGLE EVENT

REPORTS TO: ALEX HILLIARD, PARTNER

FLSA STATUS: NON-EXEMPT

ROLE SUMMARY


Hilliard Law's mission for our clients is clear - the "Relentless Pursuit of Justice." We strive to find talent that pursues excellence for our clients. We believe our success is a result of our people, and we're looking for individuals who bring their experience, dedication, problem-solving skills, and creativity to further our mission.

The Single Event Legal Assistant provides administrative and case management support. This role requires heavy client communication, strong organizational skills, technological proficiency, and the ability to manage competing priorities while adhering to court deadlines and firm procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Support attorneys and paralegals in managing single event dockets governed by court orders and case management plans.
• Manage calendaring, tracking deadlines and required filings.
• Assist with preparation and filing of documents in state and federal courts.
• Maintain inventory of filings and provide monthly updates across all active dockets.
• Utilize case management software to manage matters and review dashboards and reports to understand docket status at both macro and micro levels.
• Support discovery processes, including document collection, organization, and tracking.
• Communicate regularly with clients, medical providers, court personnel, and opposing counsel via phone and email.
• Provide heavy phone support with strong, professional communication and customer service skills.
• Maintain accurate records and ensure strict adherence to firm policies and procedures.

KNOWLEDGE, SKILLS, AND ATTRIBUTES:

• Customer service experience
• Typing - 40+ wpm
• Enjoys working in a fast-paced environment
• Extremely organized
• Quick learner/intuitive
• Ethically responsible with an understanding of the legal and ethical obligations of the profession
• Capable of adhering to firm policies and procedures

PREFERRED EDUCATION & EXPERIENCE:

• Minimum 5 years Legal Assistant experience
• High School Graduate/ GED
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.
• Mac Proficient, including macOS Word, Excel, PowerPoint, and Outlook

BENEFITS:

• Employee Paid Medical Coverage
• Dental and/or Vision Options
• Immediate accrual of Paid Time-Off (PTO)
• Generous PTO Holiday Schedule
• 401(k)
• Extensive Wellness Programs
• Life Insurance
• Long Term and Short-Term Disability Insurance Options
• Voluntary Supplemental Plans
• MCLE

PHYSICAL ACTIVITY & MISCELLANEOUS:

• Ability to work outside standard business hours as needed
• Ability to lift and carry up to 15 pounds
• Ability to commute to and work out of the Corpus Christi office
• Ability to travel periodically to other firm offices and locations as required

*Hilliard Law is an equal employment opportunity firm and considers all individuals regardless of race, religion, sex, national origin, age, disability, veteran status or sexual orientation. We do not tolerate discrimination in hiring, work responsibilities, promotions, compensation, terminations or any other employment condition.