Assistant Athletics Director - Operations and Logistics

Menlo School is seeking an experienced professional to serve as Assistant Athletics Director - Operations and Logistics. Reporting to the Director of Athletics, the successful candidate will have strong operational management experience in athletics, the ability to coordinate multiple moving parts in a fast‑paced environment, and exceptional communication and relationship‑building skills. This position plays a critical role in ensuring that Menlo’s athletic programs run smoothly and successfully, from scheduling to game‑day operations. This is a full‑time, in‑person role that requires some evening and weekend attendance at various athletic competitions and school events throughout the year. Responsibilities Oversee and coordinate operational logistics of the athletics program, ensuring smooth day‑to‑day execution of team schedules, transportation, facilities coordination, game management, travel planning, and athletics information systems. Coordinate team schedules with coaches and ensure accurate updates. Oversee home game‑day operations, including staffing and coordination with Facilities for set‑up. Supervise athletic contests to ensure smooth execution and positive game‑day experiences. Coordinate transportation for all teams and manage logistics for overnight team travel, including budgeting. Maintain and update the athletic website database, including team rosters and schedules. Secure officials for home contests and manage related communications. Confirm athlete eligibility after each grading period and compute CCS Team GPAs. Complete paperwork for tournament sanctioning with CCS. Order end‑of‑season awards and print participation certificates. Collaborate with the Athletic Director on the athletic key dates calendar. Support coaches and team parents in organizing year‑end banquets. Produce the weekly game schedule, including dismissal and departure times for faculty and staff. Coordinate Upper and Middle School schedules with Menlo College. Assist the Athletic Director with planning monthly coaches’ meetings and annual coaches’ socials. Minimum Requirements Bachelor’s degree and a minimum of five years of experience as a Director of Operations or in a similar athletics operations role. Strong verbal and written communication skills. Ability to effectively manage challenging conversations with coaches, parents, student‑athletes, and staff. Exceptional organizational skills, attention to detail, follow‑through, and the ability to meet deadlines. Ability to work in a fast‑paced, busy environment with shifting priorities. Genuine enthusiasm for working with student‑athletes and a deep commitment to fostering a joyful, values‑based athletics environment that prioritizes character, participation, and growth. Availability for some night and weekend work. Ability to properly manage confidential information. Strong decision‑making skills and a proactive, self‑starting approach. Experience with Google Workspace, scheduling and project management platforms, Team Snap, and website CMS management platforms. MENLO SCHOOL ATHLETICS VALUES: LIFE LESSONS THROUGH SPORT Pursue Excellence Embrace and celebrate competitive excellence while taking responsibility for meeting the highest standards in both academics and athletics. Develop a growth mindset, build resiliency, and commit to continual improvement. Find joy in the process. Celebrate Team Develop a sense of commitment to purposes larger than yourself. Cherish the legacy you’re inheriting and recognize that it is a privilege to play sport at Menlo School. Recognize that everyone on the team is valuable, and treat them accordingly. Honor the Game Perform as ethical, responsible, and engaged members of ever‑wider communities. Celebrate and honor your team, officials, opponents, school, fans and sport. Strive to compete at your highest level possible. Uphold Strong Values Exhibit courage, appreciate inclusiveness and diversity, and commit to moral behavior. Act with integrity. Lead responsibly, with humility, honor, fairness, honesty, virtue, and character. We Offer An exceptional work environment and caring community. Highly competitive salary. A comprehensive benefits package, including generous contributions to a retirement plan for eligible employees and their families. Pay Range Base salary range for the 2026-2027 academic year: $100,000 - $140,000. Base salary is exclusive of fringe benefits, employer contributions to retirement plans, and potential stipends for eligible employees. Pay within this range is determined by experience, education, and job level. Equal Opportunity Employment Statement Menlo School is committed to a policy of non‑discrimination and equal opportunity for all employees and qualified applicants. We administer all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Job ID: 391 #J-18808-Ljbffr National Association of Independent Schools