Supervisor, Compliance Services - Renewals

Job Overview Supervise title & registration personnel ensuring client satisfaction through effective and efficient execution of Registration Renewals and related services. Work to develop and coach a team of registration specialists through the management of day-to-day functions and responsibilities within Compliance Services. Job Description Supervise title & registration personnel ensuring client satisfaction through effective and efficient execution of Registration Renewals and related services. Work to develop and coach a team of registration specialists through the management of day-to-day functions and responsibilities within Compliance Services. Key Responsibilities - Essential Functions Customer Service: Maintain a good rapport with internal and external clients. Proactively communicate issues impacting external and internal clients. Promote a culture focused on the overall customer experience. Handle customer inquiries, escalations and service recovery situations. Vendor Management: Establish and maintain good working relationships with tag agencies and DMVs; identify cost saving opportunities with tag agents; hold tag agents accountable for results. Process Improvement/Quality: Maintain a culture focused on continuous improvement; encourage employee engagement as it relates to process improvement and Lean methods; help identify opportunities to improve processes; oversee exception reporting including client billing records, file handling and aged requests; monitor and analyze performance metrics to identify trends or opportunities where cost savings/cost avoidance and/or quality improvements can be realized; maintain process maps and standard operating procedures as required. Leadership Responsibilities Number of Direct Reports: 7-17 Oversee daily work activities of employees including registration renewal specialists, reg ex specialists, driver fulfillment and support staff; monitor productivity, prepare monthly reports, maintain attendance records, coordinate employee schedules, and prepare payroll. Provide assistance and guidance in prioritizing workload, coordinating team efforts, ensuring quality services, and exceeding commitment to clients; ensure employee accountability for timely & accurate transaction processing. Establish and maintain a collaborative service structure including setting expectations, reward and accountability. Interview candidates, prepare training schedules, assess training needs and coordinate continuing education opportunities for team members. Aid in implementation of new processes including system enhancements to better support daily operations and customer expectations, i.e., Salesforce. Coach, develop job skills, establish performance expectations, give feedback and recognition, take corrective actions, and assist management with hiring and written performance appraisals. Competencies – Skills Ability to lead by example and supervise professionally. Collaborator, team focused. Coach and assist employees. Self-motivated, able to work independently. Solid written/oral communication, facilitation and presentation skills. Strong computer skills – proficient with office suite applications Windows, Word, Excel PowerPoint and Access. Abilities to multi-task/manage large volume effectively and efficiently. Provide excellent customer service (internal and external). Must possess organizational, analytical, process improvement, research, and reliability skills. Education And Experience Bachelor's degree preferred. 3-5 years previous supervisor experience in a service industry environment. 3-5 years customer service experience. CORE VALUES Integrity – Always act with integrity and honesty. One Team – Treat others with dignity and respect; act as a cohesive, inclusive and accountable team that is making a difference. Innovation – Drive continuous improvement, spark creativity and embrace next generation thinking. Customer Success – Ensure that customer and driver success is at the heart of everything we do. CULTURAL ATTRIBUTES Discipline Drives Quality – Plan the Trip: Think proactively, hold a high bar, follow through by leveraging experience and systems. To produce quality outcomes, we must be intentional and deliberate in everything we do, from big bets to daily execution. Intellectually Curious – Fuel Your Minds: Be bold, challenge assumptions, think differently, look outside the box. Strive to unlock your own thinking and create new possibilities. Commit and Deliver – Own It: Take responsibility for your work, from start to finish, and be accountable for the results. Think and act like an owner of the business. Relationships Matter – Share the Ride: Trust is central, both with key internal and external stakeholders. Relationships are not a side effect of work but a driver of success. JOB SPECIFICATIONS, PHYSICAL DEMANDS AND WORK ENVIRONMENT Work Environment: This position is in Illinois and operates in a professional office environment. Position Type/Standard Schedule: This is a full-time position, Monday through Friday. Travel: No Travel required for this position. Physical Demands: Speak, hear, and see, and to use hand and fingers for computer keyboard and phone. Sit or stand for extended periods of time. Reach above head to pull paper attachments. DISCLAIMER Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Our Benefits Wheels recognizes benefits are a significant part of your employee experience, and we've created a robust benefits package that is market-leading, competitive offerings so you and your family can receive outstanding care. Please click here for an overview of the benefits available to you and your family. Pay Range: $65,400-$91,600 The base salary range for this position is listed above. This position is eligible to participate in the annual incentive plan which is based on company performance and individual performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience, education, certifications, skill level and expertise, and may vary from the amounts listed here. EEO Statement Wheels is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening. Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Wheels is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans. #J-18808-Ljbffr Wheels, LLC