Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a steel manufacturing organization in Hauppauge, New York. This position is ideal for an accounting specialist who can manage high invoice volume, maintain accurate purchasing records, and coordinate effectively with vendors and internal teams. The role plays an important part in supporting timely payments, purchase order administration, and month-end accounting activities.

Responsibilities:
• Manage a steady weekly flow of vendor invoices, ensuring each item is reviewed, coded correctly, and entered with a high degree of accuracy.
• Examine invoices for pricing accuracy, proper account allocation, approval status, purchase order alignment, and complete backup documentation before processing.
• Prepare, update, and void purchase orders as needed while maintaining organized records tied to materials, receipts, delivery confirmations, and project-related spending.
• Act as the main point of contact for suppliers to resolve billing issues, obtain revised paperwork, clarify pricing differences, and monitor order-related questions.
• Confirm that required insurance documentation has been received and recorded before issuing purchase orders connected to labor-based services.
• Gather and reconcile delivery tickets, packing information, and related purchasing documents submitted by field personnel and property management teams.
• Produce and maintain purchasing and accounts payable reports that track invoice progress and summarize activity on a daily, monthly, and annual basis.
• Assist with payment processing by preparing checks for approval, coordinating distribution, and keeping both electronic and paper files well organized.
• Contribute to month-end close by supporting reconciliations, reviewing accruals, and completing other accounts payable accounting tasks as assigned.• At least 2 years of experience in accounts payable or a closely related accounting support role.
• Demonstrated ability to process invoices, apply accurate coding, and support check run activities in a fast-paced environment.
• Advanced Excel skills, including practical experience with PivotTables and lookup functions.
• Strong attention to detail with the ability to verify pricing, approvals, and supporting documentation consistently.
• Experience working with purchase orders, invoice matching, and vendor communication.
• Solid organizational skills with the ability to manage multiple priorities and maintain accurate records.
• Effective written and verbal communication skills for coordinating with vendors and internal stakeholders.