Full charge bookkeeper/controller for a nonprofit

Job Description

Job Description

Benefits:

• 401(k)
• Employee discounts
• Wellness resources
• Flexible schedule
• Opportunity for advancement

About Us
Complete Playground is the ultimate destination for inclusive family fun in the heart of New York City. As the largest indoor playground in Manhattan, our 40,000-square-foot facility is a vibrant urban oasis featuring wall climbing, slides, interactive play zones, and a specialized fidget wall. We provide a safe, inclusive environment for kids of all neurodiverse backgrounds, including a top-notch sensory space designed to help children relax and recharge.

Job Description
We are seeking a detail-oriented and highly organized Bookkeeper to manage the financial records of our high-volume nonprofit facility. In this role, you will be responsible for ensuring the accuracy of all financial data, including daily sales, membership dues, payroll, vendor payments, contributions, grants, and other financial transactions.

The ideal candidate has a strong background in nonprofit accounting and experience working in a fast-paced environment with multiple revenue streams. Experience in retail, hospitality, fitness, or other high-volume operations is also preferred.

You will work closely with the General Manager and ownership to maintain accurate financial records, ensure proper financial reporting and compliance, and provide the financial clarity needed to support the organization’s operations and growth.

Key Responsibilities

• Financial Record Keeping: Maintain accurate and up-to-date ledgers, including accounts funneling in from parties, memberships, cafe sales, and retail.
• Accounts Payable & Receivable: Manage timely payments to vendors and partners while overseeing collections and billing for corporate events and school buyouts.
• Payroll Management: Process bi-weekly payroll for a diverse team of hourly staff, entertainers, and salaried management, ensuring compliance with NYC labor regulations.
• Bank & Credit Card Reconciliations: Perform regular reconciliations of all accounts to ensure data integrity and identify any discrepancies.
• Revenue Tracking: Generate detailed reports tracking specific revenue categories (e.g., Party revenue vs. Walk-in play) to assist management in evaluating business performance.
• Sales Tax & Compliance: Prepare and file necessary sales tax returns and assist with year-end tax preparation and financial audits.
• Financial Reporting: Prepare monthly P&L statements, balance sheets, and cash flow reports for review by ownership.

Requirements

• Experience: 3+ years of experience in bookkeeping or accounting, preferably within a high-volume retail, gym, or hospitality setting.
• Software Proficiency: Advanced knowledge of QuickBooks Online and Excel is required. Familiarity with POS systems (such as Clover or Square) and payroll platforms (such as Gusto or ADP) is a major plus.
• Attention to Detail: Exceptional accuracy in data entry and financial reporting.
• Education: Degree in Accounting, Finance, or a related field, or equivalent professional certification (e.g., Certified Bookkeeper).
• Communication: Ability to communicate financial data clearly to non-financial team members.
• Integrity: High level of discretion and professionalism when handling sensitive financial information.